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Exhibition Planning Coordinator, Academy Museum 



The Academy Museum of Motion Pictures will be the world's premier institution dedicated to the art and science of movies. Located on Wilshire and Fairfax in Los Angeles, the Museum will be simultaneously immersive, experimental, educational, and entertaining. More than a museum, this dynamic film center will offer unparalleled experiences and insights into movies and moviemaking.

The Exhibition Planning Coordinator is responsible for general assistance with project management of the Academy Museum's exhibitions, including tour solicitation, schedules (exhibition, production, and installation), assistance with material sourcing, and support for exhibition and installation needs during the lead up to the Museum opening. This position reports to the Director of Exhibition Planning and Coordination.

This is a full-time staff position through June 2020.


  • Work with Director of Exhibition Planning and Coordination on the implementation of the Museum's planning process for all exhibitions, including developing and updating schedules, timelines, and next step lists for each of the galleries, monitoring deadlines and delivery dates.
  • Communicate with all stakeholders in a timely and effective manner, documenting progress of all exhibition phases included in exhibition timelines for design, object and media checklists, media production, fabrication and installation. Regularly update the Director of Exhibition Planning and Coordination on exhibition progress.
  • Oversee the Tour Solicitation process, including working with curators to develop tour proposals, drafting solicitation cover letters and other materials. Also, tracking solicitation outreach and responses, working with Exhibition Production & Design and Collection Management departments to develop tour schedules and budgets.
  • Assist with exhibition-related needs including, but not limited to, material sourcing for images and films included as graphic elements or projections in the exhibitions, research, and exhibition planning, design, production, and installation.
  • Schedule meetings as needed, including preparing materials, reserving meeting space and needed equipment, confirming all arrangements, and taking and circulating meeting notes.
  • Create and maintain files for exhibition-related documents, including narrative descriptions, design intentions, floor plans, elements matrix, equipment lists, installation and conservation requirements. Update Exhibition Planning folder/binder as appropriate.
  • Perform other related duties as assigned.
Position Requirements
  • BA degree in film, art history, museum studies, or related field preferred.
  • A minimum of 2 to 3 years of experience providing administrative and project management support for exhibition planning.
  • Knowledge of museum practices.
  • Proficiency in MS Office including Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and Adobe Photoshop. Familiarity with Smartsheet preferred.
  • Ability to work independently without close supervision, communicating problems clearly to supervisor as needed.
  • Must be a team player with the ability to establish and maintain effective working relationships.
  • Ability to multi-task in a fast-paced, high-volume work environment while maintaining a high level of organization and attention to detail.
  • Excellent verbal and written communications skills with critical thinking skills to address complex issues.
Full-Time/Part-Time Full-Time  
Position Exhibition Planning Coordinator, Academy Museum  
Exempt/Non-Exempt Non-Exempt  
Open Date 5/7/2019  
Location Los Angeles  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently not accepting applications.

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