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Payroll Specialist 

Category Accounting/Finance  


Provide timely and accurate administrative processing of payroll and benefits. Perform various professional accounting duties including general ledger transactions and reconciliations. Assist with the month-end close process.


  1. Prepare, verify, and process payroll
    • Update employee records for new hires, pay change, salary distribution, benefits, garnishments, terminations, etc. into system as necessary
    • Collect, print, and review for accuracy all timesheets. Match timesheets w/ leave requests
    • Assist with payroll tax reporting – Audit and resolve tax related issues
    • Make limited general ledger entries for payroll taxes and liability accounts
  2. Misc. payroll duties
    • Assist with W2’s, quarterly, and year-end tax and payroll related reporting
    • Research and complete salary requests, such as, unemployment claims and employment verifications
    • Pull payroll reports for other departments, including overtime and leave, reports
    • Research all misc. payroll issues – i.e., employee inquiries, etc.
    • Prepare analysis for auditors and monitors throughout the year
  3. Benefit administration
    • Process monthly insurance billing, including auditing invoices for accuracy (terminations and additions)
    • Reconcile benefit premiums w/ general ledger and make appropriate adjusting entries
  4. Accounts Payable
  • Assist with Accounts Payable duties during non-payroll weeks as time allows, performing duties such as reimbursement input, matching invoices to appropriate purchase orders and other documentation providing evidence the invoice represents a legitimate cost to the company.
  • Process invoices, including identification of appropriate accounting classification (grant and account number).
  • Prepare checks for review and approval by management. Match checks to supporting invoices, purchase orders and other documentation for review by management.
  • Process electronic payments (ACH transfers), including submitting transfer requests to bank for processing.
  • Assist with account analysis and process general ledger transactions.
  • General Ledger
  • General accounting functions including month-end closing activities, journal entries and account analysis.
  • Prepare and review audit work papers and assist external auditors/monitors during the quarterly reviews and audit.
  • Develop and implement accounting procedures by analyzing current procedures and recommending changes.
  • Answer accounting and financial questions by researching and interpreting data.
  • Provide back up for other positions in the fiscal department.
  • Other projects as assigned

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)


  • This position reports directly to the Disbursements Manager with a dotted-line reporting relationship to the CFO and Controller.
Position Requirements


  • 4 year college highly preferred.
  • A minimum of 5 years’ experience with significant payroll and accounts payable experience is required.

(A comparable amount of training, or education or experience can be substituted for minimum qualifications.)


  • Knowledge of accounting principles and practices
  • Knowledge of computer systems pertaining to accounting and financial management
  • Ability to communicate with all levels of employees and business partners, orally and in writing
  • Ability to plan and organize work efficiently
  • Strong analytical, organizational and communications skills
  • Knowledge of Microsoft Office products, i.e., Word, Excel
  • Ability to effectively present information and respond to questions from groups and individuals
  • Ability to exercise good judgment in financial management
  • Attention to details and follow through
  • Ability to handle multiple priorities
  • Ability to work well with others


  • Valid Driver’s License


  • Works inside in an office environment
  • Some travel may be required


  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

Full-Time/Part-Time Full-Time  
Shift Days  
Salary Range $18.26 - $21.33  
Travel Requirements  
Position Payroll Specialist  
Close Date 6/19/2019  
Post Internal Days 0  
Created By Raelyn Durham  
Number of Openings 1  
Number Filled 1  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number ACC-19-00002  
Open Date 5/2/2019  
Location Episcopal Children's Services (HEADQUARTERS-JAX)  
About the Organization A recognized leader in early childhood education for nearly 60 years, ECS serves over 25,000 children and their families in 14 counties: Baker, Bradford, Clay, Duval, Nassau, Putnam, St John's, Alachua, Marion, Lake, Citrus, Gilchrist, Dixie, and Levy. We believe that educating a child not only improves their odds for success but also strengthens the entire community.

ECS will comply with Federal and State law in granting reasonable accommodations to employees who communicate to ECS that they are not vaccinated against COVID-19 because of a disability or because of a sincerely held religious belief, practice, or observance. Any individual seeking an exemption from this requirement must submit a completed request for accommodation form to the human resources department. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, clients, and community.

EOE Statement It is the policy of Episcopal Children’s Services to provide equal opportunity to all qualified employees and applicants without regard to race, color, sex, sexual orientation, age, religion, disability, or national origin. It is our policy is to employ individuals solely based on qualifications, to recognize each person as an individual throughout the period of employment with our organization, and to provide fair and equal treatment for all employees and applicants for employment regardless of their race, color, sex, sexual orientation, age, religion, disability, or national origin.  

This position is currently not accepting applications.

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