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Title

Payroll Specialist 

Category Accounting/Finance  
Description

GENERAL DESCRIPTION:

Provide timely and accurate administrative processing of payroll and benefits. Perform various professional accounting duties including general ledger transactions and reconciliations. Assist with the month-end close process.

MAJOR RESPONSIBILITIES:

  1. Prepare, verify, and process payroll
    • Update employee records for new hires, pay change, salary distribution, benefits, garnishments, terminations, etc. into system as necessary
    • Collect, print, and review for accuracy all timesheets. Match timesheets w/ leave requests
    • Assist with payroll tax reporting – Audit and resolve tax related issues
    • Make limited general ledger entries for payroll taxes and liability accounts
  2. Misc. payroll duties
    • Assist with W2’s, quarterly, and year-end tax and payroll related reporting
    • Research and complete salary requests, such as, unemployment claims and employment verifications
    • Pull payroll reports for other departments, including overtime and leave, reports
    • Research all misc. payroll issues – i.e., employee inquiries, etc.
    • Prepare analysis for auditors and monitors throughout the year
  3. Benefit administration
    • Process monthly insurance billing, including auditing invoices for accuracy (terminations and additions)
    • Reconcile benefit premiums w/ general ledger and make appropriate adjusting entries
  4. Accounts Payable
  • Assist with Accounts Payable duties during non-payroll weeks as time allows, performing duties such as reimbursement input, matching invoices to appropriate purchase orders and other documentation providing evidence the invoice represents a legitimate cost to the company.
  • Process invoices, including identification of appropriate accounting classification (grant and account number).
  • Prepare checks for review and approval by management. Match checks to supporting invoices, purchase orders and other documentation for review by management.
  • Process electronic payments (ACH transfers), including submitting transfer requests to bank for processing.
  • Assist with account analysis and process general ledger transactions.
  • General Ledger
  • General accounting functions including month-end closing activities, journal entries and account analysis.
  • Prepare and review audit work papers and assist external auditors/monitors during the quarterly reviews and audit.
  • Develop and implement accounting procedures by analyzing current procedures and recommending changes.
  • Answer accounting and financial questions by researching and interpreting data.
  • Provide back up for other positions in the fiscal department.
  • Other projects as assigned

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

  • This position reports directly to the Disbursements Manager with a dotted-line reporting relationship to the CFO and Controller.
 
Position Requirements

EDUCATION AND EXPERIENCE:

  • 4 year college highly preferred.
  • A minimum of 5 years’ experience with significant payroll and accounts payable experience is required.

(A comparable amount of training, or education or experience can be substituted for minimum qualifications.)

SKILLS, KNOWLEDGE AND ABILITIES:

  • Knowledge of accounting principles and practices
  • Knowledge of computer systems pertaining to accounting and financial management
  • Ability to communicate with all levels of employees and business partners, orally and in writing
  • Ability to plan and organize work efficiently
  • Strong analytical, organizational and communications skills
  • Knowledge of Microsoft Office products, i.e., Word, Excel
  • Ability to effectively present information and respond to questions from groups and individuals
  • Ability to exercise good judgment in financial management
  • Attention to details and follow through
  • Ability to handle multiple priorities
  • Ability to work well with others

CERTIFICATIONS:

  • Valid Driver’s License

ENVIRONMENTAL CONDITIONS:

  • Works inside in an office environment
  • Some travel may be required

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

 
Full-Time/Part-Time Full-Time  
Shift Days  
Tags  
Salary Range $18.26 - $21.33  
Travel Requirements  
Position Payroll Specialist  
Close Date  
Post Internal Days 0  
Created By Raelyn Durham  
Number of Openings 1  
Number Filled 0  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number ACC-19-00002  
Open Date 5/2/2019  
Location Episcopal Children's Services (Central Office-JAX)  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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