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Title

Assistant Center Manager 

Category Education  
Description

GENERAL DESCRIPTION:

The Assistant Center Manager provides administrative program support for the Center Manager and assists in maintaining the daily operations of the center and adhering to DCF, APPLE and Head Start regulations.

MAJOR RESPONSIBILITIES:

  1. Assist the Center Manager with the day-to-day operations of the center.
  2. Assist with scheduling and maintaining sufficient number of staff to meet the center's needs.
  3. Maintain complete and accurate staff files that adhere to DCF regulations, including TB, physicals, DCF hours, credentials, annual training hours, background screenings, etc.
  4. Coordinates and maintains all records for the USDA food program at the center.
  5. Tracks inventory and coordinates purchases for the center, including food service supplies, office supplies, program supplies, diapers & wipes, and health supplies.
  6. Maintains center petty cash fund and completes monthly reconciliation reports.
  7. Keeps office area neat and organized. Maintains clean, inviting space for visitors.
  8. Greets staff, parents, and visitors upon arriving and departure from the center. Gives prompt and courteous attention.
  9. Answers the phone. Gives accurate and pertinent information.
  10. Maintains system for classroom records.
  11. Assists Center Manager with data entry of staff records and classroom and child assessments.
  12. In collaboration with Center Manager and Family Advocate, prepares and distributes monthly center newsletter.
  13. Participates in the daily maintenance of the site. Follows procedures for reporting maintenance needs in a timely manner.
  14. Assists Center Manager with classroom support and modeling of appropriate interactions as needed.
  15. Complete administrative tasks, such as monthly food forms, health and safety checklists and documentation, and attendance tracking logs.
  16. Assist Center Manager in handling parent concerns in a timely and professional manner. Be solution-minded. Document all concerns by emailing a summary the same day to the Center Manager.
  17. Provide guidance to staff to ensure on-going compliance with DCF licensing regulations, ECS policies and procedures, and accreditation standards.
  18. Assist in planning and conducting monthly staff meetings.
  19. Assist in the training of new staff to ensure the mission, policies, and procedures of ECS are thoroughly understood.
  20. Assist Family Advocate with maintaining informative Parent Board. Keep information up-to-date and relevant for parents.
  21. Calculate Non Federal Share monthly and submit center NFS report to Lead FA.
  22. Continue to pursue education and/or professional development goals.
  23. Performs other job relation functions as required.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

This position reports to the Center Manager.

 
Position Requirements

EDUCATION AND EXPERIENCE:

  • Director’s Credential; VPK endorsed preferred. Must obtain within 1 year of hire.
  • Associates degree preferred with 1-3 years related administrative experience required

SKILLS, KNOWLEDGE AND ABILITIES:

  • Excellent people skills and ability to work well with a broad range of people
  • Ability to build and establish collaborative relationships
  • Ability to work with the public in a tactful and professional manner
  • Ability to exercise good judgment and emotional maturity
  • Knowledge of Microsoft Office products at an intermediate to advanced level
  • Ability to communicate effectively both orally and in writing
  • Ability to maintain confidential information
  • Ability to plan and organize work as well as maintain records and prepare reports
  • Ability to multi-task, prioritize and work in fast-paced environment
  • Ability to work independently with minimal direct supervision

CERTIFICATIONS:

  • Valid Driver’s License
  • DCF 45 hour requirement
  • First Aid and CPR
  • Complete 40 hours of in-service training hours each fiscal year (July-June)
  • Complete TB screening before having direct contact with children. Renew every 2 years.

ENVIRONMENTAL CONDITIONS:

  • Works inside in an child care setting
  • Some travel required

ESSENTIAL PHYSICAL SKILLS:

Acceptable eyesight (with or without correction)

Acceptable hearing (with or without correction)

Ability to communicate both orally and in writing

Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

 
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Tags  
Salary Range $16-18.25 Hourly  
Travel Requirements  
Position Assistant Center Manager  
Close Date 5/2/2019  
Post Internal Days 0  
Created By Raelyn Durham  
Number of Openings 1  
Number Filled 0  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number EDU-19-00045  
Open Date 4/29/2019  
Location Skylark  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://EpiscopalChildrensServices.appone.com



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