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Grants and Contracts Manager, Public Health Programs 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization The mission of Fenway Health is to enhance the wellbeing of the lesbian, gay, bisexual, and transgender (LGBT) community and all people in our neighborhoods and beyond through access to the highest quality health care, education, research, and advocacy. Fenway Health was founded in 1971 and has grown from a less than 10 person operation in the basement of a building near the Boston Fens to one of the largest LGBT-focused organizations in the world. It consists of three main centers:

• Fenway Community Health Center, our clinical arm, which is a federally qualified health center that operates three clinic sites (Fenway:1340, Fenway:South End, and the Sidney Borum, Jr. Health Center) in the Boston area and provides over 30,000 patients with primary and specialty medical care, behavioral health care, optometry care, and dental care;

• The Fenway Institute, our research/training/education/policy development arm, which houses numerous research initiatives as well as the National LGBT Education Project, the LGBT Aging Project, the National Center for Innovation in HIV Care, and the Center for Population Research in LGBT Health; and

• AIDS Action, our HIV/AIDS service organization, which provides nonclinical services (case management, housing and legal assistance, outreach, peer support) to people living with HIV/AIDS and operates numerous programs focusing on HIV/STD prevention/testing/treatment, including the Access (drug user health program), TransCEND (transgender peer support and risk reduction program), and Youth on Fire (drop-in center for homeless and street-involved youth) programs.
Position Grants and Contracts Manager, Public Health Programs  
Full-Time/Part-Time Full-Time  

As a member of the AAC/Fenway’s Public Health department Senior Management Team, the Grants and Contracts Manager works in coordination with the Finance Department and the Evaluation Department to ensure the highest standards of compliance with public contract administrative, budgetary and reporting requirements. The Grants and Contracts Manager reports to the Vice President, Public Health and AAC, and provides oversight to AAC programs to ensure efficient, and consistent administrative protocols and procedures related to the implementation of program grants are in place and carried out across all AAC programs and sites.

Representative Duties:

  1. Oversees budgets, contracts, and subcontract agreements for AAC:
  • Manage and maintain relationship with the Finance Department staff and act as liaison between AAC Program Directors and the Finance Department
  • Oversee the development and implementation of departments’ annual budgets and ensures that expenses are appropriate to revenue forecasts
  • Support the preparation, evaluation and tracking of budgets and contract spending. Work to analyze and anticipate spending patterns and ensure program directors and managers are effectively monitoring program spending
  1. Develop and implement AAC’s contract performance and reporting (tracking) plan
  • Work with departmental staff to create, implement and monitor a schedule for complying with contract conditions and reporting requirements
  • Ensure compliance with state and federal guidelines, laws and regulations pertaining to all aspects of contract performance and reporting requirements
  • Maintain contract database as applicable for responding to performance and reporting requirements
  1. Maintain relationships with department personnel as well as government grants management personnel
  • Develop working relationships across departments to facilitate gathering of needed data
  • Attend contract meetings, as needed, and provide summaries as appropriate to AAC contract staff, Department Directors and other relevant staff
  • Work with department staff and funders to prepare for and implement site visits by funders and government regulators
  • Act as liaison with funding agencies to resolve day to day issues
  1. Provide training and/or technical assistance around grant and contract performance goals and reporting requirements
  • Support the work of Finance staff, Data staff and Department Directors by offering training and technical assistance on meeting expected performance and reporting standards
  • Provide general education regarding types of data needed and calendar of submission dates
  1. Prepare grant and contract annual renewal proposals; develop and assist with new proposals as needed working closely with AAC staff, outside contractors or others engaged in grant and contract development
  • Support grant and contract work related to federal, state, city and foundation or corporate entities as needed
  1. Perform and complete administrative tasks in a timely and efficient manner
  • Develop and submit correspondence as necessary
  • Create and prepare detailed and complex written and oral reports for Department Directors and Management Team
  • Act as site coordinator for the AAC program sub-contracts
  • Engage in collaborative efforts with Fenway Health’s finance and other departments to coordinate contract management strategies
  1. Meet agency participatory expectations
  • Adhere to all agency and departmental policies and procedures
  • Participate in quality assessment and improvement activities as requested
  • Adhere to the highest principles of client confidentiality
  • Adhere to established safety policies, procedures and precautions; enforce agency’s policies and clinical procedures, including safety and crisis procedures.
  • Attend all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  1. Perform related duties and projects as assigned

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 11 paid holidays, paid vacation, and more.
LGBTQ-identified persons, people of color, and others from historically underrepresented communities are encouraged to apply.

Number of Openings 1  
Position Requirements
  • Requirements:

  • Master’s in Public Administration, Public Health, Healthcare Administration, or related field required.
  • Demonstrated proficiency in grant writing, contract management, reporting, overseeing budgets, and managing multiple funding streams.
  • Project management and supervisory experience.
  • Expertise in HIV/AIDS community trends, harm reduction, and at-risk populations and the delivery of low-threshold services.
  • Excellent written, verbal and presentation skills, required.
  • Expertise in use of Microsoft Office applications including Excel, PowerPoint, Access, Word, and Outlook.
  • Superior interpersonal and organizational skills.
  • Ability to work independently and set priorities.
  • Experience working in an ethnically, culturally, and racially diverse environment.
  • Ability to work harmoniously with diverse groups of individuals required.

Physical Requirements:
Ability to meet the following physical requirements with or without reasonable accommodations:

  • Sit at a computer station for extended periods of time
  • Ability to keyboard for extended periods of time

Supervisory Responsibility:
Supervises Contract Fiscal Manager

Category Administration  
Number Filled 1  
Location AAC - Finance & Administration  
Shift -not applicable-  
Req Number MAN-19-00001  

This position is currently not accepting applications.

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