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Title

Billing Coordinator 

About the Organization Alliant Engineering, Inc. provides professional services in the areas of land development, transportation, design-build, and land survey. Our diverse staff of engineers, landscape architects, planners, and surveyors has the expertise necessary to successfully carry projects of various sizes and complexities from the planning stage, to design, and through construction. Alliant proudly serves clients in the Minneapolis, Minnesota (Midwest), and Jacksonville, Florida (Southeast) regions.  
Position Billing Coordinator  
Description

Alliant Engineering, Inc an innovation design firm is looking for a Billing Coordinator to join our Accounting team. As an experienced Billing Coordinator, you will assist with daily invoicing and other related transactions applicable to the Accounts Payable and Accounts Receivable functions.

Utilize your expertise and knowledge of billing procedures with great attention to detail. Your analytical ability will be valued as you work with internal and external customers.

We look for you to interact and communicate with individuals at all levels of the organization. Our ideal candidate must have a positive attitude, demonstrates poise, tactfulness, and diplomacy and have a high level of interpersonal skills to handle sensitive and confidential material.

What You Will Do:

Accounts Receivable:/Billing:

  • Work with Project Managers or Controller as directed with new client project set up in our accounting system. You will work with them from start to finish to prepare and send accurate invoices in a timely matter using client-specific formatting
  • Coordinate with Project Managers to ensure timely receipt so you can incorporate their draft invoice comments and reports into final invoices.
  • Coordinate with Subconsultants to ensure their invoices are accurate and meet our clients' requirements
  • Open and close projects
  • Prepare other reports as necessary or directed by the Controller

Accounts Payable (A/P):

  • New vendor entries in the accounting system
  • Determine proper coding of vouchers and invoices for billing and general ledger purposes; obtain appropriate approvals for payment of invoices.
  • Enter vouchers and invoices in correct accounting period in the accounting system.
  • Review consultant and trade invoices to determine when they should be paid.
  • Prepare checks to pay vouchers as necessary

General:

  • Prepare bank deposit
  • Determine proper coding of cash receipts for billing and general ledger purposes
  • Enter cash receipts in the accounting system
  • Prepare and mails monthly statements
  • Respond to inquiries from clients (internal and external)
  • Contact clients with inquiries of old receivables at the request of the Project Manager and/or Controller

Qualifications and Experience:

  • High school graduate with some college or technical experience and have 1-2 years of general office and accounting experience; or a Bachelor or Associate Degree in Accounting; Finance, or related field.
  • Experience with Deltek Vision and Paychex
  • Ability to learn new technologies, tools and platforms
  • Strong computer skills in MS Office Suite and Windows applications
 
Position Requirements  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Open Date 3/1/2019  
Location Minneapolis, Minnesota  
Number of Openings 1  
EOE Statement We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.  

This position is currently accepting applications.

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