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Title

Grant Writer 

About the Organization Catholic Charities East Bay is a nationally accredited, non-profit social services agency serving all who need our help in Alameda and Contra Costa Counties. For 85 years, we have been providing innovative solutions to help people facing difficult and complex circumstances. We work with youth, children, and families to promote resilience, strengthen families, and pursue safety and justice.  
Description

Area / Program Focus: Grants

Position Summary: The Grant Writer will be responsible for managing the grants needs of a subset of Catholic Charities programs, conducting the full range of activities required to prepare and submit timely, accurate, and polished proposals (including budgets) to foundation, corporate, and government sources. This includes tracking program department funding needs and strategy; prospect research; maintaining the calendar of grant applications; project management for grant applications; writing, preparing, and submitting grant applications (3-6 per month depending on length); calendaring, tracking, and submitting grant reporting; maintaining grants tracking, filing, and database entries; summary of awarded applications & project management of award signature process; and ongoing funder communications in collaboration with program teams.

The Grant Writer must be an excellent, adaptive writer with flawless attention to detail who also has well-developed verbal communication and people skills as well as project management skills. Prior Grant Writing experience, prior project management experience, and a basic understanding of nonprofit accounting and budgeting is strongly preferred.

Reports to: Director of Grants

Responsibilities: All responsibilities will be in line with the Council on Accreditation (COA) Standards including:

Overall Leadership:

  • Commitment to Mission and Organizational Sustainability: Model commitment to CCEB mission and planning for sustainable organizational future of service, including via work with the executive team as-needed and representation of the agency.

Area / Program Focus: Grants

Position Summary:

The Grant Writer will be responsible for managing the grants needs of a subset of Catholic Charities programs, conducting the full range of activities required to prepare and submit timely, accurate, and polished proposals (including budgets) to foundation, corporate, and government sources. This includes tracking program department funding needs and strategy; prospect research; maintaining the calendar of grant applications; project management for grant applications; writing, preparing, and submitting grant applications (3-6 per month depending on length); maintaining grants awards database tracking and filing; and ongoing funder communications in collaboration with program teams.

The Grant Writer must be an excellent, adaptive writer with flawless attention to detail who also has well-developed verbal communication and people skills as well as project management skills. Prior Grant Writing experience and prior project management experience are strongly preferred.

Essential Responsibilities:

  • Tracking Needs & Strategy: Tracking of programmatic funding needs and grants fundraising strategy for Catholic Charities programs.
  • Prospect Research: Research prospective grant sources (government and private) compatible with Catholic Charities’ mission, values, and programs in support of the agency’s strategic and program goals, and calendaring those prospects into the Grant Writing Plan.
  • Project Management: Coordinate the development of grant requests by establishing timelines that outline tasks, assignments and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance verbally and in writing.
  • Writing, Preparing & Submitting Grant Applications: Draft and edit grant proposals, checking for completeness against grant instructions, spelling, grammar, and style. Format agency and departmental budgets to meet grant sources’ budget requirements. Copy, collate, package, and submit final grant materials per grant instructions, and within funder deadlines.
  • Internal and External Communications:
    • Respond to inquiries from funders and programs strategically and in a timely manner based on guidance of the Director of Grants.
    • Establish and maintain positive relationships with governmental and private grantors and agencies.
    • Establish and maintain positive relationships with Catholic Charities program directors and staff.
    • Provide stewardship to current funders based on guidance of the Director of Grants.
  • Grant Awards summary & project management:
    • Reviews, summarizes, and tracks data on grant awards received in database and file formats.
  • Maintain grants files, database entries, and project management tools, ensuring that all content is complete and up to date at all times.
  • Be thoroughly familiar with the policies and procedures guiding the work of this position in particular and the department overall. Perform job functions in line with these policies and procedures

 
Position Requirements

Qualifications/Requirements:

  • Excellent organizational skills needed. Must be able to prioritize responsibilities and handle multiple tasks relating to concurrent projects.
  • Proven superb writing and editing skills required.
  • Proven superb project management skills required.
  • 1-3 years of related experience/skills required (outstanding applicants with other relevant experience/skills such as journalism, project management, and/or academic research will be considered).
  • College degree required from a four-year institution, preferably in a liberal art, social science, or other writing-heavy subject.
  • Familiarity with databases preferred (Salesforce particularly preferred).
  • Ability to understand and develop budgets in Excel required.
  • Cooperative, friendly, and helpful attitude with clients and co-workers. Ability to work closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
  • Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
  • Passion and enthusiasm for the mission of CCEB and its clients.
  • Ability to work independently and in a team setting.
  • Proficient in Word, Excel, and PowerPoint.
  • The ability to exercise good judgment in confidential matters.
  • Able to work across departments and coordinate team efforts in a timely, friendly, and effective manner.
  • Excellent verbal and written communication skills.

Benefit Status: Benefits include Medical, Dental and Vision insurance; 403(b) Retirement Plan with employer contribution, paid vacation, sick leave, and holidays (17 days in 2019); Life and Accidental Death and Dismemberment (AD&D), Short-Term and Long-Term Disability Insurance, Employee Assistance Program, and Flexible Spending Account.

Full Time/Part Time Status: Regular Full Time

Overtime (FLSA) Status: Exempt

 
Full-Time/Part-Time Full-Time  
EOE Statement Catholic Charities East Bay is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, color, genetic information, ancestry, national origin, physical or mental disability including Acquired-Immune Deficiency Syndrome (AIDS) AIDS-Related Complex (ARC), or military status, any other characteristic protected by law.  
Exempt/Non-Exempt Exempt  
Hiring Manager(s)  
Category Business Development  

This position is currently not accepting applications.

To search for an open position, please go to http://CatholicCharitiesTheEast.appone.com



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