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Grant Writer 

About the Organization Catholic Charities East Bay is a nationally accredited non-profit social services agency. Since 1935, we have provided innovative solutions to help people who struggle with poverty and other complex issues. We work with youth, children, and families to promote resilience, strengthen families, and pursue safety and justice.  

Area / Program Focus: Grants

Position Summary: The Grant Writer will be responsible for managing the grants needs of a subset of Catholic Charities programs, conducting the full range of activities required to prepare and submit timely, accurate, and polished proposals (including budgets) to foundation, corporate, and government sources. This includes tracking program department funding needs and strategy; prospect research; maintaining the calendar of grant applications; project management for grant applications; writing, preparing, and submitting grant applications (3-6 per month depending on length); calendaring, tracking, and submitting grant reporting; maintaining grants tracking, filing, and database entries; summary of awarded applications & project management of award signature process; and ongoing funder communications in collaboration with program teams.

The Grant Writer must be an excellent, adaptive writer with flawless attention to detail who also has well-developed verbal communication and people skills as well as project management skills. Prior Grant Writing experience, prior project management experience, and a basic understanding of nonprofit accounting and budgeting is strongly preferred.

Reports to: Director of Grants

Responsibilities: All responsibilities will be in line with the Council on Accreditation (COA) Standards including:

Overall Leadership:

  • Commitment to Mission and Organizational Sustainability: Model commitment to CCEB mission and planning for sustainable organizational future of service, including via work with the executive team as-needed and representation of the agency.

Strategic Management:

  • Evaluates program and agency metrics to guide recommendations on possible funding sources.

Essential Responsibilities:

  • Tracking Needs & Strategy: Tracking of programmatic funding needs and grants fundraising strategy for the subset of Catholic Charities programs that are within the Grant Writer’s portfolio.
  • Prospect Research: Research prospective grant sources (government and private) compatible with Catholic Charities’ mission, values, and programs in support of the agency’s strategic and program goals and calendaring those prospects into the Grant Writing Plan.
  • Project Management: Coordinate the development of grant requests by establishing timelines that outline tasks, assignments and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance verbally and in writing.
  • Writing, Preparing & Submitting Grant Applications: Draft and edit grant proposals written from a strengths-based perspective, checking for completeness against grant instructions, spelling, grammar, and style. Format agency and departmental budgets to meet grant sources’ budget requirements. Copy, collate, package and submit final grant materials per grant instructions, and within funder deadlines.
  • Internal and External Communications:
    • Respond to inquiries from funders and programs strategically and in a timely manner based on guidance of the Director of Grants.
    • Establish and maintain positive relationships with governmental and private grantors and agencies.
    • Establish and maintain positive relationships with Catholic Charities program directors and staff.
    • Provide stewardship to current funders based on guidance of the Director of Grants.
  • Grant Awards summary & project management:
    • Reviews, summarizes, and enters data on grant awards received.
    • Provides project management support to the contract review & signature process.
  • Maintain grants files, database entries, and project management tools, ensuring that all content is complete and up to date at all times.
  • Be thoroughly familiar with the policies and procedures guiding the work of this position in particular and the department overall. Perform job functions in line with these policies and procedures.

Success Metrics:

  • Meet or exceed fundraising goals.
  • Improved professional relationships with grantors.
  • Funding is in line with agency priorities and guidelines, and Programs are engaged in grants process.
  • Grant proposals are written from a strengths-based perspective that highlights client resilience and agency.
  • Grant proposals, including narratives and budgets, adhere at all times to the highest standards of accuracy and quality.

Position Requirements


  • Excellent organizational skills needed. Must be able to prioritize responsibilities and handle multiple tasks relating to concurrent projects.
  • Proven superb writing and editing skills required.
  • Proven superb project management skills required.
  • 1-3 years of related experience/skills required (outstanding applicants with other relevant experience/skills such as journalism, project management, and/or academic research will be considered).
  • Familiarity with nonprofit accounting preferred.
  • College degree required from a four-year institution, preferably in a liberal art, social science, or other writing-heavy subject.
  • Familiarity with databases required (Salesforce preferred).
  • Ability to understand and develop budgets in Excel required.
  • Cooperative, friendly, and helpful attitude with clients and co-workers. Ability to work closely with other employees to ensure positive, constructive environment within the program or department, and throughout the agency.
  • Ability to thrive in a flexible, fast-paced and growth-oriented environment, while maintaining a sense of humor and a positive, solution-oriented approach.
  • Passion and enthusiasm for the mission of CCEB and its clients.
  • Ability to work independently and in a team setting.
  • Proficient in Word, Excel, and PowerPoint.
  • The ability to exercise good judgment in confidential matters.
  • Able to work across departments and coordinate team efforts in a timely, friendly, and effective manner.
  • Excellent verbal and written communication skills.

Core Competencies:

  • Demonstrates a fundamental respect for the dignity of others. Works collegially and is a proven team player.
  • An innovator, capable of creating or seizing opportunities to improve service effectiveness and department outcomes and build strategic partnerships within the organization and with funders.
  • Understands and values quality improvement. Able to effectively address overlapping projects and deadlines. Adaptable and reliable in face of conflict, crisis, or changing priorities.
  • A demonstrated commitment to diversity and inclusion; valuing a diversity of perspectives and encouraging contributions by all team members.
  • Business “literate,” understands financial reports, applies data to assess business effectiveness and efficiency and acts in a fiscally responsible manner.
  • Politically astute and tactful; attentive to the perspectives and competing interests of various internal and external stakeholders.
  • Ability to thrive in a flexible, fast-paced, accredited, and growth-oriented environment.
  • A commitment to grounding your work in a context of social justice oriented social service that prioritizes equity and challenging societal and systemic barriers to equity.

Physical Requirements:

  • Requires ability to sit up to 6-8 hours per day with intermittent occasional walking, standing, bending, and squatting.
  • Occasionally may be required to lift items up to 25 pounds to a height up to 3 feet.
  • Occasionally may be required to carry items up top 10 pounds for distances up to 500 feet and up to 25 pounds for distances up to 20 feet.

Necessary Forms of Communication: Reading, writing, hearing, and speaking English.

Benefit Status: Benefits include Medical, Dental and Vision insurance; 403(b) Retirement Plan with employer contribution, paid vacation, sick leave, and holidays (17 days in 2019); Life and Accidental Death and Dismemberment (AD&D), Short-Term and Long-Term Disability Insurance, Employee Assistance Program, and Flexible Spending Account.

Full Time/Part Time Status: Regular Full Time

Overtime (FLSA) Status: Exempt

Full-Time/Part-Time Full-Time  
EOE Statement Catholic Charities East Bay is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, color, genetic information, ancestry, national origin, physical or mental disability including Acquired-Immune Deficiency Syndrome (AIDS) AIDS-Related Complex (ARC), or military status, any other characteristic protected by law.  
Exempt/Non-Exempt Exempt  
Hiring Manager(s)  
Category Business Development  

This position is currently accepting applications.

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