Share Email Opening Title Director of First Impressions - Administrative Assistant  Description JOB SUMMARY The Director of First Impressions - Administrative Assistant provides a polished, warm and professional welcome to all visitors in the office, in person or by phone. Ensures inquiries are quickly and accurately routed to the best team member. Creates a welcoming, inviting and professional experience for all visitors. This is a full-time position from the hours of 8 am - 5 pm, Monday through Friday. Essential duties and responsibilities Operates a 23-line, 120-extension switchboard. Places outgoing calls, answers incoming calls, forward calls to appropriate parties, takes messages, when necessary, notifies team members of visitors. Sorts, distributes and prepares incoming/outgoing mail according to standard procedures, including scanning incoming checks. Receives, signs for, and distributes incoming parcels and assists others in preparing outgoing parcels. Create monthly reports for postage/parcel shipments. Maintains accurate, up-to-date directions for position tasks, company-wide project lists, company-wide phone lists and similar documents. Ensures mailroom is clear of clutter and notifies appropriate parties of stocking needs. Orders and maintains an adequate stock of office supplies. Performs research as directed by team members. Performs additional assignments under a supervisor’s direction and assists other team members in performance of administrative duties as needed. Maintains schedule for conference rooms using Outlook. Maintains stocked and serviceable kitchenette for internal/external use. Other duties as assigned.   Position Requirements Educational and experience requirements include: High school diploma or equivalent and a minimum of 1-year receptionist, general office experience. Prefer experience in a highly professional environment serving at an executive administrative support level or similar experience. Demonstrated ability to warmly and professionally work with others at varying levels of the organization. Proficiency in Microsoft Outlook, Microsoft Word and Microsoft Excel required. Working knowledge of general office equipment required.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need special assistance or an accommodation in applying for employment at Russell please contact us at (563) 459-4600 or HR@russellco.com. This contact is for accommodation request only and can’t be used to inquire about status of an application.   This position is currently not accepting applications. To search for an open position, please go to http://Russell.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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