Billing & Accounts Receivable Specialist works closely with the Accounting Manager, assists other accounting staff members, and responds to other departments’ billing & accounts receivable questions. The Billing & A/R Specialist makes sure all contracts and agreements are properly invoiced, customer payments are received and applied accurately and entered into the accounting software. Keeps records organized and available for auditors. Ability to manage any increased receivable volume that accompanies the BNP Paribas Open, Oracle Challenger Series, Indian Wells Music/Arts Festivals, USA Pickleball National Championships and other special events.
Essential Duties & Responsibilities:
Process monthly tennis club member billings according to contract terms and conditions and process customer accounts receivables. Follow up on customer accounts receivable issues and call on past due invoices as needed.
Process sponsorship contract invoices and accounts receivables according to the terms and conditions in customer contracts.
Read billing terms in customer contracts and create invoices according to contract terms.
Daily data entry and processing of sales and customer payment applications for various departments, including Suites, Sponsorship, Retail & Food & Beverage
Manage scheduling cash order and armored pickups when needed.
Reconcile General Ledger accounts and bank transactions
Prepare analysis of General Ledger accounts.
Monitor customer accounts to ensure payments are current.
Research and resolve invoice discrepancies and issues.
Maintain customer files and timely filing of paperwork.
Produce monthly sales and open receivables reports.
Detailed month-end closing and year- end financial closing and audit preparation.
Provide supporting documentation for audits and work with auditors.
Maintain accurate historical records.
Maintain confidentiality of organizational information.
Education and Experience:
3+ years accounts receivable or general accounting experience
Associate degree in accounting or related field
Knowledge of billing for multiple business types/departments, accounts receivables management, journal entries, revenue recognition and financial statement preparation
Knowledge of general accepted accounting principles, standards and procedures
Intermediate to advanced user of MS Office (especially MS Excel)
Proficient in data entry and management
Key Billing and Accounts Receivables Skills and Competencies:
Organizing and prioritizing
Attention to detail, accuracy, and follow through
Customer relationship skills
Information management skills
Math – addition, subtraction, multiplication, division & some algebra
Problem analysis and problem-solving skills (active thought process)
Work with a sense of urgency
Pleasant and friendly
Ability to read and interpret documents, spreadsheets and correspondence
Ability to speak effectively when working with partners, vendors, VIPs or employees of the organization.
Ability to apply concepts of basic math and algebra
Ability to calculate figures such as discounts, interest, commissions, percentages
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several variables in standardized situations.
Knowledge of accounting software (such as Microsoft Dynamics, Sage, NetSuite, or similar)
Knowledge of credit card merchant service providers (such as Square, Stripe, PayPal or similar)
Knowledge of Point of Sale systems (such as Retail Pro, Square, R
evel, Suite Retail, Fusion or similar)
Cash Counter/Coin Counter
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, stoop, kneel, crouch or crawl, and talk or hear. The employee is frequently required to use hands, reach with hands and arms, and climb or balance. The employee is occasionally required to sit. The employee must occasionally lift 20 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position enjoys regular 8:30 to 5 working hours; however, based on events, might include nights, weekends and major holidays.
The noise level in the work environment is usually moderate.
** This is a Temp to Hire position
This position is currently accepting applications.