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Title

AR Accountant 

About the Organization Desert Champions manages and operates a curated selection of sports and entertainment events and properties, the largest of which is the BNP Paribas Open held annually at the Indian Wells Tennis Garden, operated by Desert Champions. In addition to hosting this prestigious sporting event, Desert Champions manages the Indian Wells Music Festival, Easter Bowl, the Oracle Challenger Series, and the USA Pickleball National Championships.


Nestled in Southern California, just outside of Palm Springs, the picturesque Indian Wells Tennis Garden is home to the second largest tennis stadium in the world, featuring 16,100 seats, newly renovated 45 luxury stadium suites, 12 broadcast booths, 20 food and beverage concessions and world-renowned Wolfgang Puck restaurant, Spago. The Tennis Garden, which spans more than 54 acres and boasts two 19,000 square foot shade structures, 29 world-class courts, eight acres of exposition space and a year-round full-service Tennis Club, also features a permanent 8,000-seat Stadium 2 with three fine dining restaurants, including world-famous Japanese restaurant Nobu.

 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Category Accounting/Finance  
Position AR Accountant  
Description

Billing & Accounts Receivable Specialist works closely with the Accounting Manager, assists other accounting staff members, and responds to other departments' billing & accounts receivable questions. The Billing & A/R Specialist makes sure all contracts and agreements are properly invoiced, customer payments are received and applied accurately and entered into the accounting software. Keeps records organized and available for auditors. Ability to manage any increased receivable volume that accompanies the BNP Paribas Open, Oracle Challenger Series, Indian Wells Music/Arts Festivals, USA Pickleball National Championships and other special events.

 
Position Requirements

Essential Duties & Responsibilities:

  • Process monthly tennis club member billings according to contract terms and conditions and process customer accounts receivables. Follow up on customer accounts receivable issues and call on past due invoices as needed.

  • Process sponsorship contract invoices and accounts receivables according to the terms and conditions in customer contracts.

  • Read billing terms in customer contracts and create invoices according to contract terms.

  • Daily data entry and processing of sales and customer payment applications for various departments, including Suites, Sponsorship, Retail & Food & Beverage

  • Manage scheduling cash order and armored pickups when needed.

  • Reconcile General Ledger accounts and bank transactions

  • Prepare analysis of General Ledger accounts.

  • Monitor customer accounts to ensure payments are current.

  • Research and resolve invoice discrepancies and issues.

  • Maintain customer files and timely filing of paperwork.

  • Produce monthly sales and open receivables reports.

  • Detailed month-end closing and year- end financial closing and audit preparation.

  • Provide supporting documentation for audits and work with auditors.

  • Maintain accurate historical records.

  • Maintain confidentiality of organizational information.

Education and Experience:

  • 3+ years accounts receivable or general accounting experience

  • Associate degree in accounting or related field

  • Knowledge of billing for multiple business types/departments, accounts receivables management, journal entries, revenue recognition and financial statement preparation

  • Knowledge of general accepted accounting principles, standards and procedures

  • Intermediate to advanced user of MS Office (especially MS Excel)

  • Proficient in data entry and management

Key Billing and Accounts Receivables Skills and Competencies:

  • Cash Handling

  • Organizing and prioritizing

  • Attention to detail, accuracy, and follow through

  • Confidentiality

  • Judgment

  • Communication skills

  • Customer relationship skills

  • Information management skills

  • Accounting theory

  • Data entry

  • Math – addition, subtraction, multiplication, division & some algebra

  • Problem analysis and problem-solving skills (active thought process)

  • Results oriented

  • Think critically

  • Time management

  • Team work

  • Work with a sense of urgency

  • Professionalism

  • Pleasant and friendly

  • Ability to read and interpret documents, spreadsheets and correspondence

  • Ability to speak effectively when working with partners, vendors, VIPs or employees of the organization.

Language Ability:

  • Ability to read and interpret documents, spreadsheets and correspondence

  • Ability to speak effectively when working with partners, vendors, VIPs or employees of the organization.

Math Ability:

  • Ability to apply concepts of basic math and algebra

  • Ability to calculate figures such as discounts, interest, commissions, percentages

Reasoning Ability:

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

  • Ability to deal with problems involving several variables in standardized situations.

Computer Skills:

  • To perform this job successfully, an individual should have intermediate to advanced knowledge of Microsoft Office, with an emphasis in Excel
  • Knowledge of accounting software (such as Microsoft Dynamics, Sage, NetSuite, or similar)

  • Knowledge of credit card merchant service providers (such as Square, Stripe, PayPal or similar)

  • Knowledge of Point of Sale systems (such as Retail Pro, Square, R

  • evel, Suite Retail, Fusion or similar)

Equipment:

  • Cash Counter/Coin Counter

  • Computer

  • Telephone

  • Copier/Fax

  • Scanner

  • 10-Key Calculators

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, stoop, kneel, crouch or crawl, and talk or hear. The employee is frequently required to use hands, reach with hands and arms, and climb or balance. The employee is occasionally required to sit. The employee must occasionally lift 20 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position enjoys regular 8:30 to 5 working hours; however, based on events, might include nights, weekends and major holidays.

The noise level in the work environment is usually moderate.

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Close Date  
Number of Openings 1  
Open Date 12/12/2018  

This position is currently accepting applications.

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