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Title

Lead Administrative Specialist 

Category Business Support  
Description

Systems & Technology Research (STR) is seeking a Lead Administrative Specialist to serve as primary administrative support to the leadership team within our largest technology group in Woburn, MA. You will be responsible for administrative duties related to the Vice President and key staff. You will interact with other STR Directors, Managers and Senior Customers, and establish and maintain strong working relationship with their respective office staff.

STR is a privately-owned, rapidly growing business focused on research and development (R&D) for the defense and intelligence communities. We are a nationally recognized leader in research areas including data analytics, sensors and signal processing, electronic warfare, cyber, video and image understanding, command and control, and precision navigation. Several programs have transitioned advanced technology to military and intelligence users. While our primary focus is on serving US Government customers, we are pursuing commercial applications as well.

Job Description:

  • Anticipate, analyze, and proactively react to changes in priorities and tasks.
  • Prioritize the requirements and demands of the leadership team to effectively manage their daily schedules.
  • Plan and organize meetings, conferences, and luncheons. Coordinate with appropriate business operations staff when these events are hosted.
  • Track action items, deadlines and workflows, and respond to administrative actions and data queries in a timely manner.
  • Assemble/ assist in compiling, posting and electronically organizing background materials for meetings and briefings.
  • Prepare, organize, track and store critical information (i.e. documents, reports, monthly project status reports and briefings).
  • Book travel arrangements and prepare travel reimbursement expense reports.
  • Coordinate with STR Personnel Security Department to initiate and update the submission of staff security clearances and visit requests.
  • Answer and screen telephone calls, respond to routine questions, route calls to appropriate staff and/or relay messages.
  • Take meeting notes and document action items from internal meetings.
  • Exercise discretion regarding sensitive information at all levels both internally and externally.
 
Position Requirements

Qualifications:

  • Associate degree required, Bachelor’s degree preferred.
  • 2-4 years of administrative support/office experience.
  • Mastery with Microsoft Word, PowerPoint and Excel. Proficiency with Microsoft Access and OneNote.
  • Ability to quickly learn other computer programs and software tools.
  • Possess exceptional interpersonal, communication and organizational skills.
  • Exhibit great attention to detail, and the ability to compose routine written communications and accurately proof-read documents produced by senior staff.
  • Demonstrate proactive initiative and creativity in problem solving and process improvement.
  • Possess professional acumen in interacting with government sponsors, corporate executives, STR staff and contractors.
  • Possess agility to adapt to changing priorities, and independently assess and prioritize tasks.
  • Possess ability to work autonomously and in an integrated team environment.
  • Possess or be able to obtain and maintain a DoD Secret clearance.

STR seeks to provide an outstanding work environment for its employees with excellent benefits and competitive compensation. Full-time employees enjoy 401(k), profit sharing, health and welfare benefits, subsidies for training and conference attendance to foster continued learning and development, and a casual yet technically challenging work environment.

STR is dedicated to fostering a diverse and inclusive workforce where all employees, regardless of race, ethnicity, gender, neurodiversity, or other personal characteristics, feel valued, included, and empowered to achieve their best. We recognize that each employee’s backgrounds, experiences, and perspectives are essential for providing our customers with innovative solutions to challenging national security problems. STR’s commitment to attracting, retaining, and engaging talented and diverse professionals is demonstrated by our participation, sponsorship, and support in local and national minority organizations.

Applicants must be US Citizens.

 
Req Number BUS-18-00001  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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