Purpose of Classification:
The purpose of this classification is to serve as an internal consultant collaborating with City departments to source and make recommendations for materials, equipment, supplies and services.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Maintains vendor list and processes requisitions and purchase orders.
Maintains contractor database and monitors contract for performance of essential terms, i.e. renewal and expiration protocols.
Performs market research to identify potential suppliers.
Provides analytics to aid in contract negotiations.
Defines contract recommendations that support department business goals in collaboration with senior management and internal customers.
Provides analytical data and information to support procurement initiatives and contract negotiations.
Monitors and analyzes trends in contractual agreements.
Monitors contract performance for compliance with organizational needs and requirements, including follow-up checks for corrective action.
Develops and delivers contract reports, and administers contract change management and contract closure.
Carries our end-to-end sourcing of lifecycle activities.
Conduct and report on the analysis of City department spending and evaluate supplies consolidation opportunities.
Establishes and maintains regular written and in-person communications regarding contract activities with organization executives, department heads and end users.
Monitors and reports performance of supplier RFP, ITB and RFQ responses.
Creates and manages Supplier Report Cards and ensures that accurate performance is communicated.
Participates in new supplier identification/qualification and serves as administrative owner of Purchasing KPI dashboard.
Collaborates with IT to construct and maintain a data warehouse that sources contract and purchase order data from various City departments.
Processes, monitors, and approves requisitions, purchase orders, and credit card purchases as directed by the Purchasing Manager.
Additional Functions:
Performs other related duties as required.
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