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Operations Administrator 


Job Summary:

Primary duties of the Operations Administrator are to oversee day to day building operations including managing vendor accounts and making sure the building remains clean and orderly to ensure a safe and efficient work environment for all staff and guests at the Pickford Center.

Duties and Responsibilities:

  • Oversee building operations for the Pickford Center and work within the assigned operations budget. Resolve issues or escalate as needed.
  • Act as point of contact and resource to Pickford staff for any building related issues.
  • Perform daily inspections of the building and adjacent grounds including conditions of sidewalks, landscaping, parking lot, carpeting, lobbies and hallways. Recommend solutions or improvements when necessary.
  • Maintain vendor relationships including price negotiations and overseeing service quality. Manage billing for all Pickford Operations vendor accounts.
  • Handle mail and package distribution.
  • Supervise daily responsibilities of janitorial staff and schedule additional evening and weekend staff for meetings and events as required.
  • Work closely with Meeting Services Coordinator in overseeing Resource Scheduler by approving meeting room and van requests and any needs to be provided by the Operations team.
  • Work with Facilities to keep basement organized.
  • Various Awards related responsibilities including accepting product deliveries and organizing for Oscar Fan Experience.
  • Work with Meeting Services and Security team coordinating catering/rental deliveries and event logistics when Operations support is needed.
  • Support Meeting Services Coordinator and Facilities in the execution of events and large-scale conferences at the Pickford Center.
  • Back-up to Switchboard as needed.
Position Requirements
  • Experience working in facilities/building operations.
  • Excellent communication skills with the ability to work with all levels of personnel, Academy members, and the public.
  • Ability to work quickly and efficiently under high-pressure situations.
  • Must be dependable and possess the ability to work as part of a team as well as independently with little supervision and excellent follow through.
  • Ability to lift up to 20 pounds.
  • A valid driver’s license in good standing.
  • Availability to be flexible with scheduling.
Full-Time/Part-Time Full-Time  
Position Operations Administrator  
Exempt/Non-Exempt Non-Exempt  
Open Date 11/13/2018  
Location Hollywood  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 8,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the upcoming Academy Museum of Motion Pictures, which is under construction in Los Angeles.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws , including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.  
EOE Statement The Academy is committed to equal opportunity in employment and to creating, managing and valuing diversity in its workforce. Maintaining a diverse workforce is vital to the Academy. Accordingly, the Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. And, to help foster diversity, the Academy utilizes programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy's commitment to diversity.


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