Associates Degree in Public Administration, Business Administration, Political Science, Communications, or related field; three (3) years (5 years preferred) of work experience in legislative/government affairs; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
The position will require individuals to work evenings, holidays, and weekends at times.
Specific License or Certification Required: May require possession and maintenance of valid State of Georgia Notary Public certification.
Specific Knowledge, Skills, or Abilities: Ability to present information clearly and in an interesting manner, both verbally and in writing, for various audiences; listens well and communicates effectively with citizens and employees having varied educational backgrounds and values; identifies and accesses resources in addressing problems, deals tactfully with people and resolves conflicts; works independently and performs tasks involving numerous details; uses discretion and judgment in dealing with confidential, sensitive, and controversial issues; and establishes and maintains effective working relationships with management, co-workers, and representatives from other City departments, public officials, and the general public.
Physical Ability: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, smoke, temperature and noise extremes, hazardous materials, unsafe structures, heights, confined spaces, machinery, vibrations, electric currents, traffic hazards, bright/dim lights, toxic agents, animal/wildlife attacks, animal/human bites, or rude/irate customers.
The city is an EOE, DFW; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
No calls please, only applicants chosen for an interview will be contacted
The purpose of this classification is to provide a wide range of visible and critical administrative, legislative, constituency, and event planning support to the City Council. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required.
This classification works extensively with elected officials and the public. Successful problem resolution skills in an information-sensitive, confidential environment is essential.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Serves as a liaison between the City Clerks Office and City Councilmembers for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive City relations; conveys information among the Clerks Office and City Councilmembers to constituents; circulates documentation to appropriate persons, as instructed.
Provides administrative/secretarial, legislative, and constituent support for city councilmembers; duties include but does not limit the following:
Facilitates and coordinates communication between the councilmembers, city/county/state officials, staff, agency personnel, stakeholders and constituents in the development of legislation. Tracks advancement of legislation (resolutions/ordinances) through the legislative process. Responsibilities may include monitoring community or committee hearings, securing testimony and records preparation; identifying and monitoring district specific issues; and working with councilmembers to develop materials and prepare briefings. Other duties include reviewing council meeting agenda packets and informing Councilmembers of any issues or concerns.
Communicates with citizens, city administration, public officials, and/or other city employees to coordinate the receipt of inquiries from the public and provide requested information or referrals, as appropriate. Offer verbal or written/ typed correspondence on a variety of issues that require considerable discretion, research of the issue, judgment, and tact. Familiarity with issues of concern addressed by constituents and the ability to clearly and accurately explain the Citys policies and procedures relative to those issues.
Administrative/ Operational Support
Submit written reports; Manage daily operation of an assigned councilmembers district office to include his/her schedule, coordination of travel and accommodations, conference registrations, and/or other travel-related plans; Event planning (set-up/ clean up); coordinates with internal and external persons to plan and successfully execute events; Manage projects to include preparing research reports to gather background information and materials to prepare updates. Research city records, ordinances, policies, and procedures, etc., to prepare detailed reports outlining any discrepancies and recommending policies, solutions, and/or other courses of action. Prioritizes multiple projects, meets required deadlines, and handles more than one project simultaneously. Ability to prioritize work and multi-task in a fast-paced setting; willingness to accept new projects simultaneously.
Processes a variety of documentation associated with operations within designated time frames and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding activities; compiles data for further processing or for use in preparation of reports; files, maintains, and stores hard copy records. Stay abreast of city councilmember assignments/projects and anticipate their needs by gathering records, reports, correspondence, statistics, or other information; updates and manages constituent database; keeps up to date on whats happening in the city.
Provides administrative support for meetings; prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.
Assists in the development and content for the assigned councilmembers newsletter and email communications to constituent groups; draft speaking points for the councilmember; creates content for and posts to councilmembers social medial platforms, attends community events with the councilmember to take photos, conducts outreach to local businesses and serves as a point of contact in the office for the business community; and regularly update the council district website (as appropriate).
Communicates general information with internal staff and external entities; briefs city councilmembers on subject matter for upcoming meetings/events; acts as the first line interaction for callers and visitors; directs individuals to the proper contact(s); works with other city agencies and external entities to resolve constituent matters; prioritize communication efforts of the city councilmember; attends meetings on behalf of the Clerks Office and takes notes for the city councilmember; prepares presentations for the city councilmember.
Performs other related duties as required.
This position is currently not accepting applications.
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