Supervisor: Art Institute DirectorLast Updated: 8/14/2018
The Art Institute Department Office Manager oversees all basic functions of a busy seven-day-a-week office that supports a rapidly growing, arts-based lifelong learning education program, fine art gallery, visiting artist program and permanent art collection of the Arizona-Sonora Desert Museum. Supervising three administrative staff, working closely with fine art independent contractors, visiting artists and a body of volunteers. Basic functions include leading weekly student enrollment record-keeping, finance reports and salesforce database management. This position is responsible for maintaining clear communications with all positions/individuals/museum departments connected to art class and special event facilitation within the department.
Essential Duties and Responsibilities include but are not limited to:
Manages three to four administrative support staff in the Art Institute. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
This position was opened on September 5, 2018 and does not have a closing date. It is considered open until filled; however, application review will begin immediately. Application Note: Resumes should not be submitted without a completed questionnaire. Please understand that if offered a position, you will, as a final condition of employment, be required to successfully complete a pre-employment drug screen and criminal background check.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree in Business from four-year college or university and three to five years related experience, including supervision, in an office environment or equivalent combination of education and experience.
Knowledge, Skills and Abilities
To perform this job successfully, an individual should be proficient with: Microsoft Office (Word, Excel, PowerPoint, and Outlook); accounting, payroll, order processing and database software.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to talk or hear, use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to stand, walk and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds.Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.
The above description reflects a general overview of the responsibilities, reporting relationships and position requirements for this job classification. It is not intended to be a complete description of all duties and requirements that may be inherent in the position.
This position is currently not accepting applications.
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