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Title

Administrative Coordinator 

Position Administrative Coordinator  
Location Eugene, OR  
Territory  
Supervising Manager  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Shift Days  
Category Administration  
Description
Competencies
• In-depth understanding of entire MS Office suite products, with an ability to become familiar with company-specific programs and software
• Experience with OSHA/MSDS processes is advantageous
Essential Functions
• Answer and screen phone calls of customers, suppliers, and truckers and direct to the appropriate person
• Support office personnel with organization procedures; including filing, billing, accounts payable, payroll and scheduling
• Meet daily, weekly, monthly, quarterly processes for invoicing, purchase orders, debit and credit memos, return orders, credit card reconciliations, expense reports, credit request process, outside contract or government reporting deadlines
• Make timely desktop deposits and SharePoint entries for all deposits (desktop or cash)
• Print monthly safety meeting handouts, inspection walk-through reports and sign-up sheets for Operations Manager and upload required documents to Safety portals
• Arrange scrap pickup and yard fuel drops
• Assist HR with various tasks including requested items from employees as needed
• Read and reroute incoming mail, email, and phone messages; and process outgoing mail and shipments
• Create, edit, and update spreadsheets (including customer aging support to Operations Manager)
• File orders, shipping paperwork, purchase orders, and supply orders
• Process payments based on orders and aging documents; via cash, check, purchase order, and credit card (both in person and over the phone)
• Print & Distribute (P&D) orders, plans, and drawings for outside sales staff
• Process new customer and vendor paperwork and accounts in Company computer system; i.e. Invoices, Purchase Orders, Shipping paperwork, etc.
• Input, ship and invoice Grandview orders as they come in
• Create CMO's and Certifications as needed for State and other Government jobs
• Provide additional support to all staff; office, sales, shop, etc.
• Point of contact between Corporate Executives and customers if Operations Manager is unavailable
• Ensure Safety, OSHA and MSDS reporting and documentation are up to date and accessible
• Point of contact for outside safety and supply vendors
• Human Resource duties and contact on policy requests and queries at local level with Operations Manager
• Manage weekly and bi-weekly payroll timesheets and time off requests
• Manage temporary staff timesheets and processes through selected agencies
• Maintain yard visit check-in sheet, and make sure vendors, suppliers, and contractors are checking in and out when visiting the yard
• Maintain storage of current and previous years customer and vendor files, and process them for temporary/permanent storage in the file storage area
• Maintain the general appearance and environment of the Office; that includes but is not limited to preparing coffee and janitorial services such as cleaning of bathrooms, vacuuming, emptying of trashes and recycling
• Continue education in administration, organization and team-building skills
• Ability to pass a background check and drug screening
• Assist in coordinating employee schedules
Competencies

• In-depth understanding of entire MS Office suite products, with an ability to become familiar with company-specific programs and software
• Experience with OSHA/MSDS processes is advantageous

 
Position Requirements


Education (minimum required)

• Associates Degree

Experience (minimum required)

• Proven experience as an Administrative Coordinator/Executive assistant or 4+ years other relevant administrative support experience including basic accounting payroll experience.
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Friendly and professional demeanor

Work Environment

• Comfortable office environment with occasional, brief, outings to the shop/yard

Physical Demands

• Ability to switch working from sitting or standing positions while working on the computer, filing paperwork, or assisting customers
• Ability to lift minimum 20 lbs

 
About the Organization Pacific Corrugated Pipe Company produces Corrugated Metal Pipe (CMP) and Corrugated High Density Polyethylene (HDPE) Pipe, along with complementary fittings and drainage accessories at five production and distribution facilities located throughout the Western United States. Our administrative headquarters is based in Irvine, California.

Pacific Corrugated Pipe Company is a subsidiary of Lane Enterprises Holdings, Inc. an employee-owned company (ESOP).  
EOE Statement Pacific Corrugated Pipe Company is an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

 

This position is currently not accepting applications.

To search for an open position, please go to http://PacificCorrugatedPipe.appone.com




 


 
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