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HIM Coder (Outpatient) 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Division Finance  
Branch Revenue Cycle Management  
Department Coding  
Full-Time/Part-Time Full-Time  
Pay Range $19.06-$22.88/Hour  
Open Date 6/28/2018  
Close Date  
Disclaimer Position is open until filled.  
Number of Openings 8  
Position Requirements

Must possess and maintain a valid insurable driver's license


  • Two (2) years of outpatient coding experience in a healthcare setting. Under the Certified Outpatient Coding Apprenticeship, FDIHB RCM- Outpatient Coders will provide technical guidance for the duration of one (1) year to fulfill the completion of the apprenticeship.


  • High School Diploma or Equivalency (HSE).
  • Coding Certification by the American Health Information Management Association (AHIMA) or, the American Academy of Professional Coders (AAPC).Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Coding SpecialistPhysician-based (CCS-P) or Coding Certification by, the American Academy of Professional Coders (AAPC), Certified Professional Coder (CPC), Certified Professional Coder – Apprentice (CPC-A) Certified Outpatient Coding (COC), Certified Inpatient Coder (CIC)
Number Filled 2  
Exempt/Non-Exempt Non-Exempt  
Req Number FIN-18-00014  
Location Fort Defiance Indian Hospital Board, Inc.  
Formal Job Description HIM Coder (Outpatient) 2019.pdf 

Duties and Responsibilities


  • Retrieves information from the RPMS in identifying the patients; and reviews medical records to insure FDIHB providers assign the correct diagnosis and procedural codes.
  • Assigns and categorized codes using the International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM), International Classification of Diseases, Tenth Revision, Procedural Coding System (ICD-10-PCS), Current Procedure Terminology (CPT), Health Common Procedure Coding System (HCPCS) Code, coding guidelines and other policies set by FDIHB, Centers for Medicare and Medicaid Services (CMS) or other regulatory organizations as related. Uses the 3M Grouper System to assist in classifying diagnoses and verifying the accuracy of coding assignments.
  • Abstracts all necessary information by auditing and analyzing patient care component forms (PCC), Electronic Health record for the appropriate Evaluation and Management (E&M) levels, CPT and the HCPCS codes that accurately describe each medical/surgical procedures/supplies on each patient visit.
  • Performs quantitative analysis to ensure the presence of all component parts of the record such as patient name, health record number, dates of service and time, signatures where required on paper forms and/or E.H.R. and the presence of all reports, which are indicated by the nature of the visit. Evaluates the records for internal consistency, completeness and accuracy for sufficient data to justify the diagnoses and procedures assigned. Identifies inconsistencies or discrepancies among medical documentation and discuss with appropriate staff members and physicians without infringing on decisions concerning a medical provider or physician's clinical judgment.
  • Performs quality data entry of protected patient health information into the RPMS and 3M Grouper systems, which requires extensive interaction with the RPMS-PCC system using mnemonics for entering and editing data. Performs audits and medical reviews by running error listings and/or other data reports to ensure documentation and accountability of all data. Reviews and completes zero reports where PCC plus System is in place, RPMS Audit list reporting to capture all data missed and/or errors hanging in the system in a timely manner.
  • Ensures the validity, completion and disposition of all clinical records briefs reflecting encoded and other patient related information. Maintains confidentiality of health information in accordance with the Privacy Act of 1974 and Health Information Portability Accountability Act (HIPAA) of 1996, Alcohol and Drug Abuse Patient Records, Freedom of Information Act and other mandatory federal regulations.
  • Works with clinical staff in coordinating the workflow such as PCC+ system and ensuring up-to-date codes are maintained in the RPMS, and by surveying potential risk areas and identifying inconsistencies or discrepancies within the medical records and discusses with the appropriate medical, nursing, and/or healthcare providers for corrective action without infringing on decisions concerning a physician's clinical judgment.
  • Monitors specific areas as indicated for areas of improvement by recognizing potential risks subjected to compliance issues such as coding and data entry. Incumbent documents findings prepares reports to present to immediate supervisor. Performs quality assurance/performance functions for the department to ensure qualities of services are provided. Prepares reports, presents to staff and Quality Assurance Committee as needed.
  • Completes all RCM Queries within 24 hours upon received.
  • Uses coding guidelines and resources that include the Encoder (3M), ICD-10 CM, ICD 10-PCS, CPT, HCPCS, and other coding classification systems, RPMS user's guide, PDR, the Privacy Act, HIPPA regulations, medical dictionaries, FDIHB policies and procedures, CMS, the Revenue Cycle Management Compliance Plan, Health Records guidelines, written and oral policies and procedures.
  • Conducts quality control and improvement reviews by; tracking and identifying inadequate documentation for coding; communication program software and hardware problems; and by maintaining a deficiency and productivity logs. Works with clinical providers on clinical documentation improvement and coordinates with providers to correct deficiencies identified for processing of coding visits.
  • Maintains the integrity of patient information; including but not limited to, protecting from any unauthorized disclosures, breaches, or altering/destroying of patient information.
  • Complies with FDIHB policies governing user access of accounts to complete daily work duties; and ensures confidentiality in accordance with the Privacy Act of 1974, Alcohol and Drug Abuse Patient Records, Freedom of Information Act, HIPAA and other pertinent federal regulations. Reports any security breaches or potential breaches to the immediate supervisor.
  • Keeps abreast of the latest and new concepts and techniques in coding, regulations and related resources pertaining to diagnostic and procedure codes. Continues pursuit and development of job related individual interests and specialty areas for both personal growth and program and services enhancement.
  • Performs other duties as assigned.

This position is currently not accepting applications.

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