Share Email Opening Title Assistant, Preservation and Foundation Programs  Description Job Summary: The Academy is seeking a highly dedicated and dependable individual to serve as the Assistant to the Managing Director of Preservation and Foundation Programs. While the duties of this position include basic administrative support (typing, heavy phone and email activity, research, filing, meeting coordination, helping to manage the office, etc.), the successful candidate will also demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility, and special attention to detail. Duties and Responsibilities: Provide administrative support to the Managing Director of Preservation and Foundation Programs, who oversees a staff of 100+. Manage all office functions including scheduling meetings and travel arrangements, answering the phone, greeting guests and providing other reception support, maintaining the department calendar, sorting mail and replying to general phone/mail/e-mail requests, tracking/ordering office supplies, ensuring equipment remains in working order, managing central files, processing invoices and expense reimbursements, reconciling department credit card bills, and maintaining organized financial records. Prepare and distribute presentation materials including electronic media, photocopying, and printing. Take minutes for a variety of meetings and gather monthly reports from each department. Ensure that all paper files, electronic records and databases for the department are properly maintained and up to date. Set up high-level conference calls, management meetings and Board committee meetings. Work closely with the Programming department in development, coordination and execution of public programs. Perform other duties as to achieve the goals of the department and the Academy.   Position Requirements Bachelor’s degree preferred. At least 2-3 years professional administrative experience, ideally supporting a senior executive. Extensive knowledge of motion picture history is essential. High level computer expertise, especially with e-mail. Must be organized, flexible, and detail oriented with the ability to work on multiple projects in a fast-paced, high-pressure environment while prioritizing, meeting deadlines, and maintaining a cool head and pleasant demeanor. Please include the phrase “Your dog ate my sock” in your cover letter. Outstanding communication skills a must (including verbal, written, and interpersonal) with the aptitude to handle a variety of people, personalities, and ever-changing schedules/situations with diplomacy, discretion and poise. Use of personal automobile may be required; must have and maintain a valid driver's license. Some night and weekend work may be required and assigned on short notice.   Full-Time/Part-Time Full-Time   Position Assistant, Preservation and Foundation Programs   Location Hollywood   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

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