Share Email Opening Title Administrative Assistant - Environmental Center  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   About the Organization Traditional, hardworking, family-oriented - the cornerstones of Midwestern culture are alive and well, but there's something a little different about Kaukauna. Time-honored values are counterbalanced by an open-minded approach to problem-solving, identifying solutions, and planning for the future. While the city supports a simple life - sweet and uncomplicated - the door remains open for 'the simple life' to evolve with each generation. Today, the City of Kaukauna is home to over 16,000 people with its own full-time Police, Fire and Rescue services and a municipally owned electric and water utility - Kaukauna Utilities. Kaukauna boasts a 350-acre Industrial Park Network, complete with rail and heavy truck access. Beyond playgrounds, parks and trails, Kaukauna is a 'Bird City' with more than 450 acres of protected greenspace and popular public nature programming, including Eagle Days. Our proximity to the Fox River affords our residents with numerous recreational opportunities such as the Historic Grignon Mansion, the 1000 Islands Environmental Center, sports fields, a public swimming pool, and a public library. City-sponsored events held in the Central Business District include a weekly outdoor music series - Live! from Hydro Park, Fox Firecracker 5k Run/Walk, and the Downtown Farmer's Market June through October. With such a variety of activities available, it should not come as a surprise that Kaukauna is also known as 'The Friendly City.'   Position Administrative Assistant - Environmental Center   Description FUNCTION: The employee will manage the office environment to meet the needs and challenges of the Center. Provide secretarial/administrative assistance the the Director, 1000 Islands Environmental Center Committee and other staff. Files all receipts, invoices and all other monies with the City finance department. The position requires the ability to work with and assist all other positions as necessary. The work schedule requires flexible hours, some evenings and weekends as needed. This is a part-time position at present working 20 hours per week. RESPONSIBILITIES AND DUTIES: 1. Assist in general operation of the Nature Center during regular and after-hours operations as needed. 2. Performs secretarial duties for Director and other staff including typing, composing general correspondence, reports, forms, computer operation and general office duties. 3. Prepares all documentation for Board and other sub-committee meetings of Center Committee. Acts as a secretary for all board meetings. 4. Receives and receipts all monies coming into the Center, including endowment and memorial funds. Records all bills and statements and processes for payments with City's Finance office. 5. Updates Center computer records. Keeps all mailing lists current for the Center including City, Friends, memorials, schools, and any other lists. 6. Keeps Center calendar and records scheduling and reservations for all the Center events including schools visits and programs, public programs, building rentals and other miscellaneous events along with the Director. 7. Maintains Center files and updates on a scheduled basis. This includes Center Committee general policy manual. Updates and inserts new policies and deletes obsolete or out of date policies. 8. Coordinates recruiting and scheduling of volunteer workers. Includes receiving and processing applications, maintaining training log and training volunteers in office responsibilities. 9. Records and receipts all monies and finances for the Friends of the 1000 Islands including fund raising and donations. Provides all necessary reports and corresponding financial information to Friends. 10. Prepares and assists in Friends' fund raising and other projects and programs including preparatory typing, mailings and any records keeping necessary. Includes working days of projects/programs as needed. 11. Prepares all regular materials for Friend's regular meetings. 12. Prepares material for submission to the Center's Cat-Tales and coordinates all mailings and other necessary work. 13. Maintains the Center website as well as the Center content on City website. 14. All other work responsibilities as assigned by Center Committee. Work hours are: Tuesday - Friday: 9-2:30 (includes 1/2 hour unpaid lunch) Saturday from 10:00a.m. - 3:30p.m. once a month   Position Requirements • Strong written and verbal communication skills • Well rounded computer skills including word processing, spreadsheets and accounting software. Familiarity with web design and social media platforms is desired. • Math and financial skills with a good understanding of accounting principles. • An interest and knowledge in local flora and fauna is desired. High School graduate or Associate Degree with additional courses as needed. Direct supervisory responsibilities associated with this position include supervison of volunteers   Full-Time/Part-Time Part-Time   Exempt/Non-Exempt Non-Exempt   Shift Various Shifts   Compensation $20.63 per hour   Benefits Vacation, sick leave and holiday pay Deferred Compensation Plan available Tuition Reimbursement   Open Date 5/15/2018   Close Date 5/29/2018     This position is currently not accepting applications. To search for an open position, please go to http://CityofKaukauna.appone.com

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