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Title

Office Assistant 

Description

Assist Associate Director with daily tasks in operating the Facilities Department. Duties include but not limited to:

  • Receptionist - answer telephone, coordinate visitors and contractors with Facilities staff
  • Respond to phone requests from other departments or outside contractors for those tasks which require immediate attention by Facilities. Coordinate with Facilities staff via radio and/or phone.
  • Mail processing both incoming and outgoing
  • Assist in weekly invoice processing
  • Filling
  • Prepare end of month billing and reporting
  • Assist in Budget reconciliation at end of month
  • Maintain work order system both electronically and by paper
  • Maintain cleaners supply inventory and usage
  • Maintain data base for utility consumption
  • Perform various administrative tasks
  • Provide other work as requested or required to operate Facilities Dept.
  • Run various weekly/monthly reports as assigned

Schedule:

30 Hours per week. Monday through Friday 9:00AM – 3:30PM

We wish to thank all applicants for their interest and advise that only those to be interviewed will be contacted.

 
Position Requirements
  • At least 5 years’ work experience in receptionist setting
  • 3 years’ work experience with General accounting practices with proficiency in Excel
  • Must be computer literate with Microsoft Office Professional (Word, Excel, and Power Point) and knowledge of Access preferred.
  • Must be able to operate multi line telephone system
  • Must be organized and able to work in a fast paced environment
  • Must be dependable, team player and enjoys the fast paced environment
 
Full-Time/Part-Time Part-Time  
EOE Statement Mystic Seaport Museum, Inc. is an equal opportunity employer. The Civil Rights Act of 1964 and state and federal laws prohibit discrimination on the basis of race, color, religion, sex, or national origin. In addition, state and federal laws prohibit discrimination on the basis of race, color, national origin, gender, Veteran's status, age (40 years and over), physical or mental disability, religious affiliation or other protected status. It is our policy to comply fully with these laws and information requested on this application will not be used for any purpose prohibited by law.  
About the Organization  

This position is currently accepting applications.

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