Share Email Opening Title Administrative Assistant, Legal and Administration  Description Job Summary: The Administrative Assistant will provide administrative support to the Managing Director of Legal and Administration, the legal department, and the CFO, including managing and coordinating travel bookings and budget for Academy staff and guests. Duties and Responsibilities: Assist in set-up and operation of Board of Governors meeting: Monitor and operate sound, teleconference feed and presentations; Collect relevant meeting materials and ensure proper formatting for presentation; Test teleconference connection with Governors and IT department; Assist with in room IT equipment (iPad, voting, A/V presentations). Coordinate and manage corporate travel accounts and budgets from Academy partnerships: Travel liaison for all staff and external parties traveling for Academy business; Work with Talent Relations and publicists for talent travel to Academy events. Collect and manage Statuette agreements and waivers for Academy Awards ceremony. Coordinate statuette repairs, replacements, and duplicates. Track, monitor and create notification of trademark infringements from online merchants and media (i.e. YouTube, Alibaba and Amazon). Assist with trademark matters, such as obtaining notarization and legalization of documents. Manage department records such as Trademarks, Security Database, and Awards Database. Process department payment requisitions and maintain budget records. Provide administrative support to the CFO, Managing Director, and legal department: Manage calendars and schedule meetings and conference calls. Other duties as assigned.   Position Requirements Must have 2+ years administrative experience, supporting an executive office Bachelor’s degree preferred Must be detailed oriented and able to prioritize and work on multiple projects in fast-paced environment Flexibility, with the capacity to multitask, prioritize, meet deadlines, follow instruction, and work independently Outstanding communications is a must, including fluency in English and highly-professional verbal and written communication with special attention to detail and accuracy Ability to work professionally and gracefully with Academy members and the public Experience in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint)   Full-Time/Part-Time Full-Time   Position Administrative Assistant, Legal and Administration   Location Beverly Hills   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

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