Share Email Opening Title Coordinator, Membership and Awards  Description Job Summary This position will provide exceptional administrative support to an Associate Director, Membership and Awards. The duties of this position include a variety of detail-oriented awards and membership functions for various categories. The successful candidate will be responsible for ensuring compliance with all guidelines, requirements and procedures and implementing improvements as well as demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility, and will be able to coordinate many aspects of this multifaceted department. Duties and Responsibilities: Primary support to Membership and Awards Management, developing strong working relationships with management for effective and smooth operations, and responding to general questions concerning category rules and submission requirements. Monitor and process incoming submissions and maintain/update CRM submission databases. Maintain streaming content and data, including coordinating deliverables and shipping as needed. Facilitate voting screenings and verify member eligibility Working closely with IT and Meeting Services, coordinate committee meetings including handling attendance, meeting materials, minutes, and remote participants. Assist in compiling materials for membership review process Assist in planning, facilitating, and executing all related survey data, questionnaires, procedures, and policies Assist in credit data entry, research, and editing company documents. Manage department paper and electronic files/records. Oversee details of invitational events, including creation and mailing of invitations and supervision of reception staff Assist with department projects/events as needed including awards shows. Other tasks as needed, including covering for other department administrative staff (manage calendars, schedule meetings, arrange travel, answer phones, etc.).   Position Requirements Bachelor’s degree preferred. 2-3 years of related experience in an administrative role, coordinating long-range projects in a complex environment. Strong proficiency in MS Office. CRM and Filemaker Pro a plus. Must be organized with extreme attention to detail. Must be able to work independently on multiple projects in a fast-paced environment while prioritizing, meeting deadlines, and maintaining flexibility. Highly-professional verbal and written communication skills. Ability to work professionally and gracefully with other departments, Academy members, and the public while using discretion with handling confidential information. Must be available on short notice for some nights and weekend work. Must have a valid California Driver License with the ability to travel to other office locations locally as needed.   Full-Time/Part-Time Full-Time   Position Coordinator, Membership and Awards   Location Beverly Hills   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

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