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Title

Taliesin West Special Events Director 

About the Organization The Frank Lloyd Wright Foundation exists to preserve Taliesin and Taliesin West for future generations, and enrich society through an understanding of Frank Lloyd Wright's ideas, architecture, and design.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability status, genetic information, protected veteran or uniformed service member status or any other characteristic protected by law.  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Location Taliesin West  
Number of Openings 1  
Open Date 3/9/2018  
Description

The Taliesin West Special Events Director assists Foundation departments with selling, planning, coordinating and communicating internal and external events at Taliesin West including symposia, conferences, arts presentations, meetings and more. Attends and manages events from set up to close including budgets, vendor relationships, and staffing oversight.

Essential Functions:

* Work with executive team and senior leadership to ensure strategic goals ad objectives are accomplished.

* Develop and oversee all aspects of conference/special event planning including internal events and functions. Make recommendations and decisions about format and logistics of the gatherings, pricing for facility rentals, and selling Taliesin West as an event destination.

* Meet with external stakeholders (e.g., Experience Scottsdale, Visit Arizona, hoteliers, etc.) to build awareness of Taliesin West for community/corporate events,

* Partner with internal marketing team members to create content and promotional materials.

* Implement and monitor event planning procedures including budget, venue, catering, tickets, publicity and volunteers.

* Partner with contracts administrator to obtain any contractual documents related to events for review by COO/VP of Finance.

* Contact caterers, entertainment, and any other necessary event-related companies to determine menus and music, negotiate prices, and coordiate schedules for internal events; coordinate vendors with external event planners for security, admittance, timing, facility use guidelines, etc.

* Work with Human Resources to coordinate volunteers, other staffing, and overall scheduling.

* Attend all events to direct staff including volunteers and outside vendors to ensure events are executed in an efficient manner; expedite all problems and emergencies.

* Ensure that all materials/equipment required for events are in place; rectify any defiencies.

* Conduct post-event evaluation and ROI analysis.

* Other duties as assigned.

 
Position Requirements

Minimum Qualifications:

* Associate's degree (A.A.) or equivalent from two year college or technical school;or a minimum of two years related experience and/or training; or equivalent combination of education and experience.

* Excellent written and verbal communication and customer service skills.

* Attention to detail, strong organizational and problem-solving skills, and ability to manage priorities and workflow.

* Ability to work independently and as a member of various teams and committees.

* Proven ability to handle multiple projects and meet deadlines.

* Good judgement with the ability to make timely and sound decisions.

* Creative, flexible, and innovative team player.

* Ability to work on complex projects with general direction and minimal guidance.

* Passion, enthusiasm, focus, creativity, and a positive outlook.

* Professional appearance and demeanor.

* Ability to effectively communcate with people at all levels and from various backgrounds.

* Proficient in MS Office applications, emailing, and internet utilization.

* Demonstrated ability to plan and organize projects.

Preferred Qualifications:

* Five years of experience in event planning including management of the end-to-end process from sales to event completion.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

  • Physical Demands: While performing the essential functions of this job, the employee is regularly required to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
  • Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

 

This position is currently not accepting applications.

To search for an open position, please go to http://FrankLloydWrightFoundation.appone.com



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