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Fleet Maintenance Manager 

Req Number SUP-18-00002  
Salary $39.60 - $55.44/Hourly (DOE)  
Full-Time/Part-Time Full-Time  
Location Ephrata Service Center  
Shift Days  
Exempt/Non-Exempt Exempt  
Number of Openings 1  

Position Summary

Responsible for the direction and management of the ‘Fleet Maintenance Department’ and overall fleet operations to support the District, internal customers and business units. The Manager will promote and oversee a proactive, efficient and service-oriented program for the acquisition, replacement schedules, maintenance, and repair of District vehicles. The Fleet Maintenance Manager will be accountable to minimize the life cycle costs, optimize equipment utilization and maintain consistent reliability of fleet assets. This position requires a thorough understanding of District operations, fleet operation and maintenance programs, data management and financial analysis, and strong relationship management with exceptional communication skills.

Job Responsibilities

  • Direct Fleet Maintenance Department activities to ensure safe, reliable and cost-effective operations of District vehicles, and a high level of customer service.

  • Supervise the District’s Fleet Maintenance Department staff, including performance management, employee development, hiring, and corrective action/discipline.Develop and implement work management processes and key performance indicators (KPI’s) which align staff efforts with the District’s Strategic Plan and measure overall department and fleet performance.

  • Manage fleet operations and maintenance scheduling to minimize equipment downtime while maximizing equipment utilization through timely, efficient and cost-effective maintenance.

  • Establish and maintain a working environment conducive to positive morale, open communication, trust, respect, support, creativity, and teamwork in support of the District’s values and Strategic Plan.Provide roles, responsibilities, expectations, and accountability requirements to all staff.Provide regular coaching and feedback to ensure a high quality of customer service, enhance employee motivation, and job satisfaction.

  • Responsible for the data integrity in the asset/maintenance management and accounting systems used for tracking equipment, parts, utilization, maintenance and costs.Utilize reports for analysis and recommendations to internal customers and senior management as well as potential improvement to fleet operations.

  • Plan and direct the vehicle acquisition process; facilitate the identification of department equipment requirements; and determine priorities for vehicle and equipment purchases.Oversee the selection, procurement, installation, testing, and acceptance of vehicles, equipment, and components including temporary rental requirements.Meet regularly with internal fleet customers and make site/field visits to maintain current knowledge of field operations as they relate to vehicle and equipment needs.Provide final approval of bid specifications for purchase of fleet that meets the needs of fleet customers; review and approve invoices and purchase orders for purchase of vehicles, equipment, materials, supplies, fuel, and parts.Ensure disposal of surplus equipment or materials in accordance with the District’s policies and procedures.

  • Accountable for the Capital, O&M, and fuel budgeting process, and expenditure tracking for the Transportation Department.

  • Manage the District’s fuel availability at all locations; ensuring proper controls, prudent and cost effective timing of deliveries, and fuel additives are added as required.

  • Participate in benchmarking fleet asset utilization and costs. Confer with end users to maximize equipment utilization and cost-effectiveness.

  • Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures. And more specifically, assure compliance with all applicable laws and regulations covering vehicle and equipment maintenance and inspection, including ANSI requirements for aerial equipment, Motor Carrier Safety Regulations, and fuel requirements as well as Washington State RCW’s and WAC’s.

  • Internally communicate at all levels of the organization including but not limited to Sr. Manager(s), CFO, COO, CCO, Commission, and staff.External services and contacts may include representing District in meetings/forums and general interaction with vendors and the public.

  • Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan and Vision 2021.The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.

  • Actively participate in all aspects of our safety program, including but not limited to:

    • Following all safety policies and procedures;

    • Alerting supervisors and coworkers to unsafe or hazardous working conditions;

    • Reporting any safety incidents or close calls within 24 hours to your supervisor; and

    • Accepting feedback from supervisors and coworkers regarding your own safety performance.

  • Accept responsibility for safety of all team members and model safe behaviors by:

    • Clearly defining and completing performance-focused safety activities required of you and your team.

    • Supporting work stoppages by employees when they identify unsafe/hazardous working conditions.

    • Acknowledging compliant safety behaviors and good safety performance from members of your team(s).

Position Requirements

Educational Requirements

  • Minimum of Associates Degree (AA): Engineering or Automotive & Heavy Duty Equipment Mechanics; or equivalent combination of education, certifications and experience, plus Business Administration and leadership or equivalent combination of education and experience.

  • Seven to ten years of experience in fleet industry operations management, and vehicle and equipment maintenance practices. Experience in a wide variety of equipment and vehicle purchasing, renting and leasing, including budget preparation and control, fleet analytics, principles and practices of purchasing and inventory control. Experience with aerial equipment and cranes is required. NAFA-Certified Automotive Fleet Manager (CAFM) and/or APWA-Certified Fleet Professional (CPFP) is preferred.

Knowledge and Skills

Knowledge ofoperations and maintenance management principles, practices, and techniques of fleet servicing and support; financial and accounting principles, budget preparation and control; modern office equipment, software, and fleet management systems i.e. Fleet Focus; Collective Bargaining Agreement (CBA) practices and steps in managing day to day operations.

Skills in – talking through shop floor technology and understanding what it means from a mechanic’s perspective; establishing and maintaining effective working relationships in the department and throughout the District; tracking data, analyzing, and interpreting results for decision making to drive department performance toward the District’s Strategic Plan; managing and supervising: training, supervising, developing, and evaluating personnel; conflict resolution; working independently on complex tasks requiring a high degree of concentration, ingenuity and planning; working under pressure and multi-tasking multiple high priority projects; negotiating.

Special Requirements

A valid Washington State Driver’s License is required.

Physical Requirements

Majority of work is performed in a standard office setting.

*Applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

Position Open Until Filled

About the Organization Employees are our greatest assets at Grant PUD. Our dynamic team of skilled individuals define this utility. We welcome your unique experiences, skills and passion

As an equal opportunity employer, we strive for an environment of mutual respect that values diversity. We recruit, hire, train and promote all job classifications. A variety of exciting challenges and growth opportunities exist at Grant PUD. We offer training, benefits and multiple opportunities to serve the diverse needs of our regional community.

Our Mission:
To efficiently and reliably generate and deliver energy to our customers.

Our Vision:
Excellence in service and leadership
We continually ask how our performance aids in improving service quality, reliability and care for the environment in the most cost-effective manner.

Safety: We believe that employee and public safety is paramount

Innovation: We make decisions that best serve present and future generations

Service: We are committed to excellent customer service

Teamwork: We are one team with the same mission

Respect: We honor the rights and beliefs of those we work with and serve

Integrity: We hold ourselves and others accountable to professionalism in our actions and words

Heritage: We protect, preserve and perpetuate the spirit of the PUD and the Wanapum relationship  

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