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Title

Facilities Manager at Taliesin 

About the Organization The Frank Lloyd Wright Foundation exists to preserve Taliesin and Taliesin West for future generations, and enrich society through an understanding of Frank Lloyd Wright's ideas, architecture, and design.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability status, genetic information, protected veteran or uniformed service member status or any other characteristic protected by law.  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Location Taliesin  
Number of Openings 1  
Open Date 12/15/2017  
Description

The Facilities Manager manages the resources (staff, contracted services, materials, equipment, budget, and other assets) necessary to maintain the buildings of Frank Lloyd Wright’s historic Taliesin estate (“the Estate”) in Spring Green, Wisconsin, in cooperation with Taliesin Preservation, Inc. (“TPI”). Supervises seasonal facilities and housekeeping staff and oversees safety and preventative maintenance systems and processes in support of the Frank Lloyd Wright Foundation and the School of Architecture at Taliesin.

Essential Functions:

Operations: Monitors projects to ensure efficient facility operation.

  • Understand and ensure that all construction and maintenance activities adhere to the Secretary of the Interior Standards the Treatment of Historic Properties.
  • Plan, schedule, and coordinate operation and maintenance of building systems including, but not limited to, building alarms, IT infrastructure, electrical infrastructure, mechanical systems, and plumbing infrastructure for minor and major maintenance projects.
  • Monitor and ensure that approved projects proceed according to established timelines, cost estimates, and construction documents.
  • Carry out policies, procedures, and standards of operation for maintenance in compliance with site Preservation Policy.
  • Coordinate work crews, material, and equipment needed to support preventative maintenance projects. Assists technicians in the field as needed.
  • Examine work in progress to ensure compliance with established quality, safety, and building specification requirements.
  • Partner with Preservation Manager and Business Manager on the maintenance of state and federal workplace safety logs. Helps to ensure OSHA compliance.
  • Coordinate work with Taliesin Preservation Inc. crew and subcontractors.

Management: Supervises staff to ensure that building projects and scheduled maintenance are being performed proficiently, safely, and correctly.

  • Manage and direct seasonal facilities and housekeeping crews.
  • Approve employee timecards and submits necessary payroll documentation in a timely manner.
  • Coordinate documentation with photos and written reports all building maintenance and repair before, during, and after work is performed with the Preservation Manager.
  • Regularly provides Preservation Manager with written and verbal reports on the status of projects and work requests.
  • Coordinate and resolve scheduling conflicts with departments to complete projects.
  • Coordinate and manage facility support for special events

Project Planning: Provides recommendations on how to best utilize resources for future projects related to facility upkeep.

  • Work with Preservation Manager to develop and implement a preventative maintenance program including detailed documentation of existing conditions and scheduling of ongoing preventative maintenance work.
  • Plans building maintenance projects with Director of Preservation and Preservation Manager prior to performing project tasks.
  • Work with Preservation Manager on bid process and development of scope of work for approved maintenance projects; the development and review of maintenance project proposals and recommendations for ways to meet project objectives; estimates for potential labor, equipment, and material cost requirements for proposed maintenance projects; and the preparation of annual and capital improvement budget requirements for each fiscal year.

Contract Administration: Supports negotiations, as directed by the Director of Preservation, with outside vendors for services related to the facility.

  • May negotiate and prepare contracts, in coordination with the Paralegal and Business Services Manager, for outside contractors and consultants for maintenance projects and facility operations.
  • Monitors existing maintenance and facility operations contracts to ensure compliance with approved standards.
  • Reviews cost estimates from contractors on a regular basis to ensure cost remains within the established agreement.
  • Acts as the Foundation representative regarding maintenance project warranty issues and disputes with the contractor.
  • Reviews and approve invoices.
  • Performs other job-related tasks or special assignments as assigned by the Director of Preservation, participates in Foundation policies and procedures, and is available for emergency calls and repairs outside of normal business hours.
 
Position Requirements

Minimum Qualifications:

  • Associate’s degree from an accredited educational institution in a related field, e.g., project management, construction management, engineering, architecture, etc.; seven (7) years’ related experience; or the equivalent level of education and/or experience.
  • Thorough knowledge and understanding of construction standards, methods, and materials.
  • OSHA training and proven knowledge and experience.
  • Strong interpersonal and communication skills and ability to foster a cooperative environment with staff, faculty, students, the Taliesin Fellowship, contractors, vendors, and the general public.
  • Excellent verbal and written technical communication skills.
  • Proficient in Microsoft Office, working knowledge of Autodesk/AutoCAD and project planning software.
  • Demonstrated flexibility and ability to work effectively in a fast-paced environment with shifting priorities and unexpected events or delays.
  • Ability to manage several major activities at once, while analyzing and resolving specific problems.
  • Ability to understand and follow Foundation and departmental policies and procedures.
  • Ability to work weekdays from 8 a.m. to 5 p.m. and occasional nights and weekends.
  • Valid driver’s license.

Preferred Qualifications:

  • Bachelor’s degree from an accredited educational institution in a related field
  • Knowledge and experience applying building codes, standards, and construction methods to historic preservation projects.
  • More than five years’ experience at historic facilities and/or in a residential setting.
  • Professional engineering license and/or project management experience.

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

  • Physical Demands: While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
  • Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
 
Salary Salary is commensurate with experience plus a full benefits package including group health/dental/vision/life/long-term care plans; paid time off, holidays, and paid sick time; 401(k) with match after one year of service; and the intangible benefit of working at Frank Lloyd Wright's summer home and architectural studio.  

This position is currently accepting applications.

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