Share Email Opening Title Associate for Event Management, Open until filled  Ministry Team Event and Scholarship Management   Reports To Director of Event and Scholarship Management   FLSA Status Exempt   Salary Grade 7   Full-Time/Part-Time Full-Time   Category National and Global Ministries, Cleveland, Ohio   Starting Salary   Description GENERAL PURPOSE OF JOB: The Associate for Event Management, under the direction of the Director of Event and Scholarship Management team supports the work of the team in the areas of registration, venue relationships and event support in accordance with the policies outlined in the Event Management Guidelines. The Associate for Event Management will also assist in creating a culture in the national setting of the United Church of Christ that is hospitable and welcoming to staff and visitors and that fosters cooperation, collaboration and team building among the staff of the Covenanted Ministries, positively impacting the partnership of the national setting with conferences and local churches; and supports the Mission, Vision and Purpose of the United Church of Christ across all programs and ministries. ESSENTIAL DUTIES AND RESPONSIBILITIES Major Events - General Synod, National Youth Event and UCC Board of Directors Work with the Director to negotiate hotel contracts, including room rates, comp rooms and other contractual components. Serve as the General Synod Registrar, working with the National Setting, Conferences, Groups, and Guests to provide a registration site utilizing Cvent that offers registration categories and pre-Synod events, Optional Dining Events, Youth registrants and special accommodations. Utilizing Cvent capture demographics and produce reports as requested Coordinate the event 'Registration Area' onsite and train and work with registration volunteers from the Local Arrangements Committee. Assist in the preparation of the business coming before Synod. Serve as Recorder during the UCCB General Synod Program & Planning Committee meetings. Work with the Chief Recorder to ensure the accuracy and completeness of the final preparation and publication of the Minutes of the General Synod. Maintain Indexes of Synod Resolutions Serve as the National Youth Event Registrar, utilizing Cvent that incorporates the various components of the event. Utilizing Cvent capture demographics and produce reports as requested Coordinate the NYE 'Registration Area' onsite and train and work with volunteers Assist the Director with university contracts and other venues for NYE General Event Management Utilizing Cvent in accordance with the policies outlined in the Event Management Guidelines, provide a registration site and reports to requesting body. At the request of the Director, vet hotels, initiate and edit contracts for final review by General Counsel Negotiate Food and Beverage rates in accordance with the policies outlined in the Event Management Guidelines. Utilizing Cvent, provide venue RFP as outlined in Event Management Guidelines At the request of the Director, conduct site inspections of prospective venues and/or locations to ensure that requirements of the group are met, taking into consideration lodging and services available, ADA accessibility, as well as cost and group budget (if provided) Other duties as assigned   Position Requirements MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill, and/or ability required to satisfactorily perform the duties assigned this position. Minimum four years in the field of meeting planning or hospitality environment; College Degree in Hospitality Management preferred. Minimum eight years general office/administrative experience. Excellent written and verbal communication and customer service skills. Well organized and detail oriented, self starter and ability to prioritize work. Able to maintain a professional demeanor under stressful situations. Flexibility a must with a team player attitude. Desire and sensitivity to working in a diverse racial, ethnic, cultural and religious setting with a commitment to diversity in the workplace as well as in one’s understanding of mission. Demonstrated ability to work collaboratively and collegially as well as independently. Ability to travel, sometimes for extended periods within the United States. Knowledge of the United Church of Christ, its structure and organization. This job description is not intended to be a complete list of all duties and responsibilities required for the position and are subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility. It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.   Comprehensive Benefits Package Employer paid health, dental, life, and pension benefits   Application Deadline Open until filled   About the Organization The United Church of Christ Our faith is 2000 years old. Our thinking is not. We believe in God's Continuing Testament. We believe in Extravagant Welcome We believe the church's mission is to Change Lives   EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.   This position is currently not accepting applications. To search for an open position, please go to http://UCC.appone.com

AppOne.comTM   copyright©1999-2017 HR Services, Inc. Click here for technical assistance.