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Title

A/P A/R Specialist  

About the Organization Philabundance is the Delaware Valley's largest hunger-relief organization. Our mission is to drive hunger from our communities today and to end hunger forever. We serve 90,000 people in need a week through our own food distribution programs and a network of 350 agencies in 9 counties in Pennsylvania and South Jersey.

Philabundance employees are hired based not just on their job skills, but also on their commitment to our mission and the work we do to help feed the 750,000 people in our area facing hunger. This means that each of us, working together collaboratively, will do all that we can to help end hunger in our community.

Our core values include: Trust, Impact, Innovation, Respect and Collaboration. This is the true guide behind what we do. Our organization is committed to maintaining a positive, engaging and supportive workplace for all of its employees. Philabundance is dedicated to having an excellent staff who will serve our community and our clients in need. Join us!
 
Category Accounting/Finance  
Division Philabundance - Galloway  
Location Philabundance - Galloway (HQ)  
Position A/P A/R Specialist  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Shift  
Number of Openings 1  
Description

Position Summary:
The AP/AR Specialist supports the organization by ensuring the procure to pay process and agency invoicing process is running smoothly to allow for timely and accurate payments to vendors and timely billing and receipts from agency clientele.

Specific Responsibilities:
• Procure to Pay Process
• Receive and process Purchase Orders (POs)

  • Review all data on POs for completion and accuracy
  • First review of coding for accounting system
  • Resolve issues with requestor

• Payment processing

  • Get approval for vendor payment from department that requested product or service
  • Work with invoice approvers to resolve billing discrepancies with vendors
  • Prepare weekly cash requirements report of vendor payments for Controller review and approval
  • Responsible for weekly check processing
    • Enter timely and accurate data into the Philabundance accounting system
    • Print approved checks
    • Match POs, bills and checks for Controller review
    • Give checks to CFO for signature and second signature for amounts over $7,500
    • Employee expense reimbursements
    • Resolve issues with returned checks

• Accounts Receivable Process

  • Prepare and mail agency invoices
  • Record agency payments in general ledger
  • Address agency payment issues and serve as customer service representative to Agencies
  • Manage non-sufficient funds (NSF) checks – reverse payment in general ledger and work with development towards resolution
  • Organize agency deposits in preparation for delivery to bank

• Reconcile credit card accounts and post entries to general ledger to accommodate reconciliation findings
• Assists Finance staff in gathering expense documentation for grant reporting
• Organize paper work and network drives for finance

  • Maintain network drives and paper files/binders to preserve audit trails

• Complete file turnover each fiscal year by archiving old records to create space for new

Qualifications and Experience:
• Bachelor's degree preferred or combination of education and experience
• Computer skills required: Word, Excel, Outlook, and Accounting Software.
• Proficient in developing and using spreadsheets.

Competencies:
• Customer service orientation with the ability to manage expectations appropriately
• Strong sense of initiative to make recommendations and implement change to improve processes and controls
• Detail oriented
• Self-directed, able to work independently as well as part of a team
• High energy level, conscientious, creative problem solving, flexibility, discretion, and a sense of humor
• Excellent oral and written communication skills
• Strong organizational and time management skills

 
Position Requirements  
Open Date 12/5/2017  
Req Number ACC-17-00002  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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