Share Email Opening Title Program Assistant, Open until filled  Ministry Team Event and Scholarship Administration   Reports To Director of Event and Scholarship Administration   FLSA Status Non-Exempt   Salary Grade 5   Full-Time/Part-Time Full-Time   Category National and Global Ministries, Cleveland, Ohio   Starting Salary   Description GENERAL PURPOSE OF POSITION: Provides general administrative, program and logistical support for the work of the Director of Event and Scholarship Administration. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES General Draft, edit and respond to written and digital communication for the Director of Event and Scholarship Administration as requested Answer and screen phone calls for the Director, relay messages and respond to inquiries as necessary Maintain monthly team calendar Assemble back up documentation and prepare check requisitions, reconcile and allocate to the appropriate accounts the expenses incurred by the team, prepare for approval all expense reimbursements as directed Order office supplies or resources as needed Maintain the Centralized Calendar of the wider church Receive, sort and deliver incoming and outgoing mail daily Maintain and create databases, mailing lists, filing systems as directed Schedule staff check-in’s and manage the Director’s calendar Prioritize and support the administrative needs of the team Schedule and assist in meetings utilizing the Zoom platform Event Administration Create and maintain data bases to support the communications and organizational needs of the Event and Scholarship Administration Team Serve as recorder and participates in team planning meetings Serve as the initial intake person and respond to requests for event/meeting assistance Create and maintain calendar of events that the team is responsible for Prepares for the Director action items resulting from team and related meetings Schedule planning meetings of the core team, the national staff team and the volunteer Synod team During General Synod and National Youth Event – staff, resource and manage the event office Create systems to aide in the collection of participant data as needed Collate and distribute event materials Assists in the logistical support of local events as requested Reinforce the efforts of the Director to create a culture of exemplary customer service throughout the national setting of the UCC Maintain absolute confidentiality within the Event and Scholarship Administration Team Maintain a full familiarity of the work of the Event and Scholarship Administration Team Assume other duties as assigned   Position Requirements MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position. A minimum of four years demonstrated office administration skills and project management experience including the ability to manage multiple projects simultaneously, some college preferred Experience in an event and or meeting planning environment is desirable Evidence of being a self-starter, able to prioritize work and perform with minimum supervision in the areas of planning, organizing, coordinating and making decisions relating to projects assigned Demonstrated ability to give careful attention to details and judgement to follow-up as necessary Proficiency in MS Word, Excel and Outlook Ability and willingness to attend training opportunities as requested Willingness to learn the Cvent registration and Smarter Select software programs Excellent written and verbal communication skills Well organized and detailed oriented Self-starter and ability to prioritize work Ability to work in a team environment and as an individual with great flexibility Knowledge of the United Church of Christ a plus Desire and sensitivity to work in diverse racial, ethnic, cultural and religious settings Ability and willingness to travel especially for General Synod which requires a minimum of eight consecutive days out of state This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the team. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility. It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.   Comprehensive Benefits Package Employer paid health, dental, life, and pension benefits   Application Deadline Open until filled   About the Organization The United Church of Christ Our faith is 2000 years old. Our thinking is not. We believe in God's Continuing Testament. We believe in Extravagant Welcome We believe the church's mission is to Change Lives   EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.   This position is currently not accepting applications. To search for an open position, please go to http://UCC.appone.com

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