Purpose of Classification:
The purpose of this classification is to perform payroll and cash handling duties, enter data into accounting database(s), and perform general financial support functions. Using payroll software, the Accounting Associate compiles, validates, processes and records bi-weekly payroll for City's employees. Responsibilities include coordinating and reviewing all employee master file updates from Human Resources as well as communicating directly with employees as needed. This position requires strong organizational skills, an ability to be detail oriented and maintain a high level of accuracy, good computer skills and excellent communication skills.
This classification generally performs routine accounting processes; may be required to handle reconciliation and reporting.
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Perform all payroll activities and processing of payroll on a bi-weekly basis; prepares/records payroll journal entries and related GL account reconciliations; process 401A and benefits submissions; manages payroll related tax compliance and reporting; coordinates with HR to ensure all payroll information is complete and included on timely basis; Responds to employee payroll inquiries;
Coordinate wire transfer of funds for direct deposit, payroll taxes, and employee deductions to various banking institutions; prepare journal vouchers for liability accounts, wage liens, garnishments, child support, etc; prepares all of payroll related accruals (bonus, holiday pay, pensions, etc.) and reconciles all employee benefits
Maintain confidentiality of records and information.
Receives, verifies, batches, and records cash receipts; prepares and posts deposits; researches discrepancies; processes returned checks.
Verifies, modifies, and reconciles account receivables from the courts; records and requests bonds issuance and refunds.
Verifies, modifies, and reconciles account receivables from the departments; records and requests bonds issuance and refunds
Performs assigned monthly bank reconciliation(s); Assists with annual financial audit; Assists with continuous system and process improvement;
Performs a variety of accounting duties, such as bookkeeping, data entry, and general financial support functions.
Provides customer service: answers telephone and waits on walk-in customers; researches information on customer accounts; provides information, prepares and mails letters for NSF; mails AP Checks.
Performs other related duties as required.