The FASD Program Coordinator is responsible for coordinating REACH's FASD clinic; providing FASD-related education to the community; and working collaboratively with providers on the FASD multi-disciplinary team to diagnose children and adults. This position is part-time and will work 10 hours per week.
Essential Functions of the Position:
Coordinate/oversee diagnostic clinic: receive incoming referrals; obtain records and pertinent documentation for each referral; distribute referrals to team members; schedule and facilitate clinic; receive individual provider reports from team members; send completed report to care provider and/or referring agency; and submit billing information to financial department. Maintain current Memorandum of Agreements with specialists on the diagnostic team.
Responsibilities for intake and assessment process to include:
- Ensure response and follow-up to all referrals received.
- Ensure that pertinent developmental, medical, and social history is obtained.
- Ensure required intake packet forms are completed by family.
- Provide referrals to team members and Parent Navigator.
- Assist family in completing evaluation appointments.
- Ensure documentation of all referral, screening, and intake activities to include completion of required paperwork, data entry, and reports.
- Track evaluation process utilizing tracking tools.
Responsibilities for coordination of diagnostic process to include:
- Collect, edit and disseminate reports and communications to team members.
- Plan and facilitate diagnostic team meeting.
- Facilitate final assessment report: transcription, copy, proof, and dissemination.
- Coordinate and/or facilitate family meeting.
- Provide referrals to community health and social service agencies.
Responsibilities for management of diagnostic team activities to include:
- Recruit, and coordinate training for Parent Navigators and other team members.
- Ensure communication between team members, families, other agencies, Office of FAS, and Statewide FAS Diagnostic Team network.
- Maintain supplies and FASD resource library.
- Represent team in the community and statewide.
- Facilitate and/or provide community training and education.
- Maintain program statistics and participate in provider agreement reporting process.
- Collaborate with other FAS and related projects in the community to ensure coordination of services, community outreach and education.
Support program and agency community relationships by participating in community outreach activities. Provide prevention and intervention education and community outreach.
Practice professional work habits including dependability, ethical practices, ethical communication, adherence to personnel policies and procedures, effective time management, independence, teamwork and responsibility. Maintain positive working relationships with co-workers and community members.
Pursue continuing education and professional growth experiences in the field of FASD, as well as in own professional field.
Other Duties and Responsibilities
- Writes or assists in writing grants as needed.
- Develops or assists in development of publications such as brochures, newsletters and website information.
- Understands and complies with all agency policies and procedures.
- Ensures confidentiality as prescribed by agency policy and federal/state law.
- Maintains and promotes a positive professional working relationship with all employees.
- Attends and participates in meetings, committees, and trainings as assigned.
- Maintains client files to be up to date with all paperwork and documentation.
- Work irregular hours as needed to accommodate the needs of individuals and families.
Minimum Education: Bachelor’s degree in human services, social work, or related field required. Master’s degree preferred. CPR and First Aid certificates required within 30 days of hire. TB, fingerprint, drug test, and background check clearance required. Must have current Alaska driver’s license and auto insurance per agency standards.
Minimum Experience: 3 years’ experience in human services, case management and group facilitation required.
Knowledge, Skills & Abilities:
- Proficiency in the use of computers for word processing, spreadsheets and other applications.
- Strong organization, documentation, and time management skills.
- Strong interpersonal and written communication skills.
- Detail oriented with the ability to handle multiple tasks simultaneously.
- Effective problem-solving skills.
- Ability to supervise and hold others accountable for their work.
Physical Requirements: Ability to perform sedentary work. Visual acuity necessary to utilize a computer monitor throughout the course of a normal workday. Ability to perform repetitive keyboarding activities and operate general office equipment. Ability to communicate verbally, both in person and over the telephone. May come in contact with blood borne pathogens. Heavy lifting may be required.
Working Conditions: Work is primarily performed at the REACH office but may involve some travel within the agency’s service area and some in-field work with clients and families.