Share Email Opening Title Production Coordinator  Description THIS IS A PART TIME LIMITED TERMED POSITION Job Summary: The Production Coordinator of Oral History Projects is an essential member of the team, responsible for coordinating the production of the Academy’s video recorded oral history interviews. The Coordinator reports to the Sr. Manager of Oral History Projects and supports OHP staff in all aspects of pre-production, production and post-production of approximately 25-35 oral histories per year. This includes assisting with the management of logistics, travel, crew, scheduling, and expenses for local, national and international productions, as well as administrative support for the department. Duties and Responsibilities: Produce or Co-produce video recorded oral history interviews Research potential and selected interviewees, and tracking interviewee status (recommended, priority and current productions) Prepare invitations and other relevant correspondence Communicate with interviewees and crew to confirm project details and logistics, including finalizing call sheets Support Oral Historian with research coordination, which includes communicating expectations, deliverables and managing dates for researchers and interviewers Arrange travel for all staff, crew and talent Working with Academy Theater Staff, vendors, and interviewees to book and confirm logistics for recording locations Responsible for preparing releasing forms, which includes ensuring that requested changes are accommodated and vetted by Academy legal Use internal databases to document and track biographical information, including pertinent age, health and location data Assist the Sr. Manager in working with Members, Programming, Film Archive, Library, and project partners to continue to document Academy subject priorities Assist Sr. Manager in maintaining production calendar Coordinate post-interview communications with interviewees, including approval process, and potential acquisitions Support OHP staff in documenting and communicating workflows and best practices Improve and update in-house databases for communications and production information Supervise any applicable Production Interns in the creation of draft call sheets and release forms Assist Archivist with coordinating transcription, translation, and subtitling with outside vendors Assist OHP Video Editor to ensure timely delivery of post-production deliverables Assist the Sr. Manager, Archivist and curatorial staff in selecting highlights from the collection for Programming and other events Coordinate creation and upload of edited master for interviewee review Oversee the transcription and translation of documents and interviews, as well as subtitling workflows, working with companies, contractors and interns Support the department in all administrative and accounting needs Coordinate and schedule meetings with the existing and expanding network of Members, scholars, researchers, interviewers, and partners Order departmental supplies and food and beverages for interview shoots (as well as craft services, as needed)   Position Requirements Highly motivated and organized professional 1-2+ years of coordinating experience in the entertainment industry or documentary production A degree in film or communications or comparable professional experience in video production Superior research, writing, and communication skills (both written and verbal) Excellent knowledge of video recording technologies, digital file formats, codecs, and methods of delivery Experience or interest in oral history methodology Basic knowledge of cinema history, as well as a specific interest in the history of filmmaking Detail-oriented Highly flexible and collaborative Strong organizational and problem solving skills with demonstrated initiative to complete projects within deadlines Ability to work independently, as well as part of a team, and take creative direction Available to work nights/weekends as needed Physical Requirements: Typical conditions may include prolonged sitting, standing and walking Ability to work/focus at a desk for extended periods of time Ability to climb stairs/ladders, bend and reach Ability to lift 40+ lbs Preferred: Knowledge of oral history interviewing standards and techniques Experience working with talent Museum or archival background Fluent in written and conversational Spanish or another language Experience in coordinating multiple simultaneous video production and post-production projects Proficiency working in Premiere Pro, Photoshop, Media Encoder, Final Cut Pro, and other Adobe Creative Cloud software   Full-Time/Part-Time Part-Time   Position Production Coordinator   Location Hollywood   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

Click here for technical assistance.