Share Email Opening Title Executive Assistant, Application Close: November 3, 2017  Ministry Team Office of the Executive Minister   Reports To Executive Minister for Justice and Local Church Ministries   FLSA Status Exempt   Salary Grade 8   Full-Time/Part-Time Full-Time   Category National and Global Ministries, Cleveland, Ohio   Starting Salary   Description GENERAL PURPOSE: The Executive Assistant provides full-time executive support to the Executive Minister for Justice and Local Church Ministries and the Executive Associate to the Executive Minister, along with general oversight of all administrative support functions within the Executive Minister's office. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Initiates and manages effective and efficient systems, processes, and checklists to facilitate responsiveness to inquiries received in the Executive Minister's office Completes a broad variety of administrative tasks for the Executive Minister, including taking minutes at meetings, managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Prioritizes competing needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Follows up on incoming matters addressed to the Executive Minister, including those of a sensitive or confidential nature. Works closely and effectively with the Executive Minister and Executive Associate to keep them well informed of upcoming commitments and responsibilities. Plans, coordinates and ensures the Executive Minister's schedule is followed and respected. Maintains receipts and records of the Executive Minister's credit card charges for accurate entry to the Concur system. Oversees preparation and distribution of all advance materials for board meetings. Determines logistical requirements for meetings and makes lodging arrangements for participants. Ensures information on meeting arrangement is prepared and distributed to participants in a timely manner. Supports the Leadership Team, including meeting logistics Serves as lead person to the Administrative Assistants to support workflow. Manages production of the monthly staff travel calendar Assists in the preparation of meetings/special events. Provides on-site assistance, as required. Manages a variety of special projects for the Executive Minister. Maintains a media and community database of contacts Coordinates Copyright Permission requests Serves as editor of information to be included in Yearbook, the Desk Calendar, and Plan Book. Other duties as assigned by the Executive Minister   Position Requirements MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position. Five or more years of experience supporting C-level executives, preferably in a non-profit and/or faith-based organization. College degree preferred. Demonstrated administrative and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Experience in planning and supporting on-site and off-site meetings. Demonstrated written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response Demonstrated ability to achieve high performance goals and meet deadlines Forward looking thinker, who actively seeks opportunities and proposes solutions Desire and sensitivity to work in diverse racial, ethnic, cultural and religious settings with commitment to diversity in the workplace as well as in one’s understanding of mission. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. This job description is not intended to be a complete list of all duties and responsibilities required for the position and is subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility. It is expected that the person who holds this position will conduct themselves in a manner consistent with the policies of the UCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the UCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources. The United Church of Christ, National Setting, is a Multicultural, Multiracial, Open and Affirming, Accessible to All, Equal Opportunity Employer.   Comprehensive Benefits Package Employer paid health, dental, life, and pension benefits.   Application Deadline November 3, 2017   About the Organization The United Church of Christ Our faith is 2000 years old. Our thinking is not. We believe in God's Continuing Testament. We believe in Extravagant Welcome We believe the church's mission is to Change Lives   EOE Statement The United Church of Christ National Setting celebrates diversity and an inclusive environment for all employees. We are committed to a workforce that is representative, at all job levels, of the broad spectrum of our diverse society. We endeavor to recruit employees from backgrounds that vary by race, color, national origin, ethnicity, gender, gender identity and expression, age, sexual orientation, disability, marital status, genetic information, past, present or future service in the uniformed services, religion, or any other legally protected characteristic under applicable federal, state or local law. We are proud to be a multicultural, multiracial, open and affirming, accessible to all, equal opportunity employer.   This position is currently not accepting applications. To search for an open position, please go to http://UCC.appone.com

AppOne.comTM   copyright©1999-2017 HR Services, Inc. Click here for technical assistance.