Share Email Opening Title Executive Assistant   Description Job Summary: The ideal candidate will be a highly resourceful forward thinker experienced in providing superb administrative support for high-level executives. Must be well organized, very detail-oriented, extremely efficient, polished, and customer service oriented. This position requires a flexible schedule that involves some evening and occasional weekend hours. Knowledge of the film industry is a plus. Responsibilities Prepare and review correspondence, reports and other documents, and maintain detailed and organized files. Maintain database of external contacts; manage heavy phones. Schedule and coordinate arrangements for various appointments, meetings, and conference calls. Coordinate travel arrangements and generate itineraries. Prepare pre-meeting books and take meeting minutes. Review, reconcile and process department invoices for payment. Coordinate and facilitate communication for Executives. Assist with special events and projects as assigned.   Position Requirements 3+ years of experience assisting high-level executives. Bachelor’s degree preferred. Excellent communication skills, both written and verbal, are critical. Work experience in an administrative role for a high-level executive – multiple executives simultaneously is a plus. Ability to exercise high judgment and maintain composure in fast-paced, high-stress situations. Advanced experience using a variety of computer software applications, experience with MAC platform a plus. Meticulous attention to detail and accuracy is key to success. Requires high degree of discretion and confidentiality. Ability to provide excellent customer service and work well in a team environment. Excellent organizational, prioritization, and time management skills. Ability to handle multiple projects simultaneously. Availability to work some evenings and occasional weekends as needed   Full-Time/Part-Time Full-Time   Position Executive Assistant   Location Beverly Hills   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

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