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Title

Department Assistant, Membership and Awards  

Description

Job Summary:

Provide administrative support to Awards Management. While the duties of this position include basic administrative and support, the successful candidate will also demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility, and will be able to coordinate many aspects of this multifaceted department.

Duties and Responsibilities:

  • Primary support to Awards Management along with departmental support to Membership
  • Respond to basic questions concerning category rules and submission requirements
  • Assist in credit data entry and research
  • Arrange delivery 'bakeoff' reels
  • Assist in proofing and compiling ballots
  • Assist in preparing and proofing contact information for nomination announcements
  • Review, proofread and edit a variety of documents for accuracy, proper formatting and spelling to ensure consistent output.
  • Answer the department's incoming telephone calls, handle general questions about entries and rules pertaining to the Academy Awards and Scientific and Technical Awards program
  • Ensure that all paper files, electronic records and databases for the department are properly maintained and up to date.
  • Support management with schedule, prepare materials for and take minutes at a variety of meetings.
  • Assist with special event coordination.
 
Position Requirements

Qualifications and Requirements:

  • Bachelor’s degree preferred
  • Experience in an administrative role supporting one or more managers
  • Must be detailed oriented and able to work on multiple projects in fast-paced environment. Flexibility, with the capacity to multitask, prioritize, meet deadlines, follow instruction, and work independently.
  • Outstanding communications a must, including fluency in English and highly-professional verbal and written communication and special attention to detail and accuracy
  • Computer proficiency with Microsoft Word and Excel, CRM and other administrative computer software
  • Ability to work cooperatively with other Academy departments
  • Ability to work professionally and gracefully with Academy members and the public
  • Some nights and weekend work may be required and may be assigned on short notice
  • Use of personal automobile may be required; must have and maintain a valid driver’s license.
 
Full-Time/Part-Time Full-Time  
Position Department Assistant, Membership and Awards  
Location Beverly Hills  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently not accepting applications.

To search for an open position, please go to http://oscars.appone.com



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