Share Email Opening Title Administrative Assistant II- PT.  About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at: www.catholiccharitiestrenton.org. For frequently asked questions, please click here: https://www.catholiccharitiestrenton.org/careers/frequently-asked-questions/   Req Number CLE-17-00013   Location CS - Mercer (Trenton, NJ)   Full-Time/Part-Time Part-Time   Number of Openings 1   Category Clerical   Description JOB SUMMARY: This position provides administrative work that is of a specialized nature, sometimes performed without procedures to guide actions. ESSENTIAL FUNCTIONS: Schedules and organizes complex activities such as meetings, travel, and departmental activities Acts as a project manager for special projects, which may include planning and coordinating presentations, disseminating information and organizing events Acts as liaison with other departments and outside agencies Assists with the management of the supervisor’s schedule Answers the phone, greets customers/visitors Records and documents meetings Designs and types general correspondence, memos, charts, tables, graphs, etc. Organizes and prioritizes large volumes of information and calls May supervise other staff OTHER DUTIES: Coordinate communications with funders, including taking calls, responding to emails and interfacing with clients Prepare internal and external corporate documents for team Schedule meetings and appointments and manage travel itineraries Maintain an organized filing system of paper and electronic documents   Position Requirements KNOWLEDGE/SKILLS/ABILITIES: Extensive knowledge of office administrative procedures. Analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work. Proficiency in computer skills. SUPERVISORY REQUIREMENTS: possibly MINIMUM QUALIFICATIONS: AA degree or 4 years of related work experience. One year of supervisory experience, if applicable. Excellent interpersonal skills, project coordination experience and ability to work with all levels of internal management as well as outside clients/vendors. Proficient in word processing, spreadsheets and/or other office applications. Must pass skills test. LICENSES/CERTIFICATIONS NEEDED: N/A MANDATED PROGRAM REQUIREMENTS: Minimum of 4+ years of experience as an Administrative Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.Proficiency in collaboration and delegation of duties. Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities. Exceptional interpersonal skills ~cb   Exempt/Non-Exempt Non-Exempt   Weekly Work Hours 20 hours   Proposed Salary $22.00/ hr   Schedule flexible  This position is currently not accepting applications. To search for an open position, please go to http://testCatholicCharities.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Receptionist in Westampton, NJ Posted on: 4/15/2024 [Apply Now] Administrative Assistant I- EISS. in Hamilton, NJ Posted on: 3/5/2024 [Apply Now] Administrative Assistant I. in Trenton, NJ Posted on: 1/24/2024 [Apply Now] Development and Marketing Coordinator in Trenton, NJ Posted on: 9/14/2023 [Apply Now] Administrative Assistant I. in Westampton, NJ Posted on: 8/9/2023 [Apply Now] Other Jobs Within 60 Miles Recruiter - Human Resources. in Trenton, NJ Posted on: 12/22/2023 [Apply Now] Administrative Assistant I- EISS. in Hamilton, NJ Posted on: 3/5/2024 [Apply Now] Development and Marketing Coordinator in Trenton, NJ Posted on: 9/14/2023 [Apply Now] Administrative Assistant I. in Trenton, NJ Posted on: 1/24/2024 [Apply Now] Administrative Assistant I. in Westampton, NJ Posted on: 8/9/2023 [Apply Now]

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