Share Email Opening Title Collection Information Coordinator  Description The Collection Information Coordinator will report to the Head of Registration and Collections Management. This position will plan, coordinate and implement all activities necessary to the effective development, maintenance and use of the database and related physical files. The ideal candidate must be highly organized, efficient, able to multi-task, and possess excellent attention to detail. Duties and Responsibilities: Manages automated collection information in an AdLib database, or other collections databases and spreadsheets as necessary, for reliable, retrievable intellectual access and evidentiary value. Performs quality control of Museum digital and physical files for collections and loans in conjunction with registrars. Maintains standards for records content, assuring consistency and compatibility of data. Incorporates records from curatorial, registration, editorial, educational, exhibition and conservation departments into ongoing database development. Oversees data entry and enters data. Reviews work of others for consistency and correctness and ensure that standards are followed. Serves as a coordinator for the data entry process including efforts of registration, conservation and curatorial staffs and assembling any relevant information regarding an artist’s or object’s history. Develops reports using available software tools to create comprehensive library of forms to support various museum functions. Produces reports on an ad hoc basis in response to queries from staff, researchers, and the general public. May field and fulfill external collections queries. Maintains collections digital files, ensuring proper file naming protocol is used. Working with the department head, compiles a cataloging standards manual and revises cataloging and/or procedural manual for data maintenance as circumstances change or needs arise. As necessary, assists with other department projects which may include handling, moving, or packing objects to museum standards. Attends lectures and workshops to keep current with museum best practices. Other duties as assigned.   Position Requirements Bachelor's degree in museum studies, library studies, information studies, or a related degree required. Master’s degree in related field or MLIS preferred. Equivalent degree or experience will be considered. Additionally, 2+ years’ or more years of experience experience with Museum data entry preferred. Strong computer skills including experience and proficiency with Museum/Library databases, word processing, and spreadsheets is required. Familiarity with standard museum cataloging, registration and collections management policies and procedure is required. Candidate should be knowledgeable and experienced with best handling practice and preventative care for museum objects and archival material. Candidate must possess excellent oral and written communication and interpersonal skills. Must be able to sit, walk, stand, climb stairs and ladders, and lift or push objects up to 30 pounds.   Full-Time/Part-Time Full-Time   Position Collection Information Coordinator   Location Los Angeles   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Exhibition Curator in Los Angeles , CA Posted on: 3/26/2024 [Apply Now] Director, Exhibition Planning in Los Angeles , CA Posted on: 3/22/2024 [Apply Now] Specialist, Exhibition Design in Los Angeles , CA Posted on: 3/22/2024 [Apply Now] Institutional Archives Intern, Summer 2024 in Los Angeles , CA Posted on: 3/20/2024 [Apply Now] Temporary Assistant Registrar, Loans and Exhibitions in Los Angeles , CA Posted on: 3/14/2024 [Apply Now] Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

Click here for technical assistance.