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Title

Human Resources Coordinator 

About the Organization Winrock International is a nonprofit organization that works with people in the United States and around the world to empower the disadvantaged, increase economic opportunity, and sustain natural resources.
********************Winrock International Welcomes Applicants from all geographic regions of the world. If you do not have a five digit zip code in your region, please populate the zip code prompt with 11111 to proceed.  
Category U.S. Based  
Description

POSITION DESCRIPTION

POSITION TITLE: Human Resources Coordinator

LOCATION: Little Rock, AR

UNIT: Human Resources

REPORTS TO: Human Resource Manager, Compensation & Benefits

POSITION SUMMARY:

The Human Resources Coordinator provides support to the HR department in the areas of recruiting, employment, benefits/salary administration, immigration, employee orientation, database administration, clerical and administrative support and other duties as assigned by the HR staff.

The HR Coordinator will have regular personal interaction with employees at all Winrock locations. He/she will have access to various, specific employee information and must observe and respect the confidential nature of the function.

ESSENTIAL RESPONSIBILITIES:

  • Assist with new employee activities

    • Distribute offer letters to candidates

    • Prepare and distribute new hire packets

    • Assist new employees with completing new hire paperwork

    • Originate, process and manage steps necessary to add new hires to payroll and start employee benefits to include adding new employees to the HRIS and preparing payroll changes for approval of an HR Rep for sending to payroll

    • Assist with new hire orientation which includes preparing new hire orientation training schedule and assisting with welcoming activities

    • Run E-Verify and background checks

  • Assist with recruitment and employment

    • Create requisitions in Winrock’s applicant tracking software for new position openings

    • Assist with preparing job announcements for internal and external postings

    • Provide support to hiring managers for screening of applicants which may include reviewing applications to help develop a shortlist of applicants

    • Schedule interviews

    • Verify completed bio data forms and assist with checking references

  • Provide administrative support to the HR department

    • Handle all aspects of records retention to include:

      • Enter and update employee information in the HRIS

      • Maintain various employee files to include I-9s and medical records

      • Create, update, and file hardcopy employee records

      • Maintain miscellaneous HR department files and records

    • Schedule team meetings, monthly and quarterly as needed

    • Serve as departmental point of contact for salary inquiries from program staff

    • Maintain global staff number for proposal teams

    • Prepare monthly project list update for Security Director

    • Prepare and submit monthly new hire reports to the State of Arkansas

    • Create and distribute promotion, merit increase, and equity adjustment letters to staff

    • Initiate HR surveys to include new hire and exit surveys; respond to requests for salary and benefit information from external sources as directed by the Global HR Director; order HR related surveys when requested.

  • Work with the Benefits Administrator to process and input data for annual benefit open enrollments and salary changes

  • Reconcile monthly benefit invoices

  • Assist with the annual performance review process

OTHER RESPONSIBILITIES

  • May assist with immigration matters which includes handling tasks involved with work visa applications

  • Perform other job related duties and special projects as assigned.

  • Collects data for local compensation and follows-up accordingly with vendor when questions arise.

QUALIFICATIONS AND BACkGROUND:

Education:

  • Bachelor’s degree or equivalent focused HR experience.

Experience:

  • Minimum 6 months to one year direct HR experience that includes HR administration and recruiting.

Skills:

  • Superior customer service, excellent verbal and written communication skills with the ability to engage professionally with all levels within the organization

  • Proven ability to establish and manage multiple, completing priorities

  • Ability to maintain strict confidentiality, exercise discretion and good judgment

  • Excellent people skills with a professional demeanor and attributes

  • Exceptional attention to detail, self-motivated and ability to multi-task

  • Outstanding computer skills; high level of proficiency in Word, Excel and PowerPoint

  • Experience with HRIS and Applicant Tracking Systems

 
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, caste, tribe, age (40 or older), disability status, protected veteran status or any other characteristic protected by law.

Winrock International recommends that you read the following notices provided by the United States Government before applying:

Equal Employment Opportunity is the Law
Equal Employment Opportunity is the Law - Supplement
Your Rights Under the Family and Medical Leave Act
Your Rights Under the Polygraph Protection Act
Your Rights Under the Fair Labor Standards Act
Pay Transparency  

This position is currently accepting applications.

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