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Title

Administrative Assistant - PDX-THS 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Category Production  
Description

Matheson Flight Extenders is hiring a Administrative Assistant in our Warehouse at our Portland, OR location.

The Administrative Assistant is responsible for administrative, project, and support to the department as well as overseeing and coordinating the day-to-day activities of the office. The Administrative Assistant will serve as the principle point of administrative contact and liaison with internal and external constituencies and will provide administrative support services in various areas as assigned.

Responsibilities:

Copies data and compiles records and reports.

Tabulates and posts data in record books.

Operates computer to input and retrieve data.

Operates office machines such as computer, adding, calculating, and duplicating machines

Greets and assists visitors.

Answer single or multi-line phone system.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

Ethics - Keeps commitments; Works with integrity and ethically

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions. Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.

Safety and Security - Uses equipment and materials properly.

Qualifications:

Advanced skills in MS Excel

Knowledge of MS Office suite

Working knowledge of MS Outlook

Experience with Ezy Freight and Cargo Spot software is preferred

Possess strong attention to detail

Possess organizing and coordinating skills

Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues

Ability to plan, develop, and coordinate multiple projects

Knowledge of office administrative principles and procedures

Skills in the use of database management, word processing, spreadsheet, and/or presentation software

Good writing, analytical and problem-solving skills

Knowledge of principles and practices of organization, planning, records management and general administration.

Ability to communicate effectively

Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.

Ability to follow oral and written instructions

- MUST BE ABLE TO PASS A BACKGROUND CHECK TO BE BONDED

- INTERNATIONAL CARGO EXPERIENCE PREFERRED

- WAREHOUSE EXPERIENCE PREFERRED

Education/Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision, Distance vision and Ability to adjust focus.

SHIFT

Thursday - Monday

6:30 AM - 3:30 PM

or

Wednesday - Sunday

6:30 AM - 3:30 PM

Compensation:

Office - $13 per hour

Matheson Inc. is an Affirmative Action/Equal Opportunity Employer.

 
Req Number PRO-17-00292  
Location Portland  

This position is currently accepting applications.

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