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IEP coordinator 

About the Organization Founded as a preschool in 1953, the Children's Guild has transformed into a national leader, recognized for creating innovative educational, child welfare and behavioral health models that produce positive outcomes for children, youth, and families. Today, the Children's Guild is among the most experienced child serving organizations in the Greater Baltimore/Washington region. Each year, the agency's continuum of care and its 300+ professional staff help thousands of youth and their families achieve resiliency, dignity, and self-sufficiency. We operate therapeutic group homes, a treatment foster care program, and family help center located in Baltimore City, Baltimore County, Anne Arundel County and Prince George County. We also service students in our nonpublic special education programs in Baltimore City and Prince George's County. The Children's Guild also operates public charter schools located in Anne Arundel and Baltimore City and will open our first DC charter school in September, 2015. We invite you to be part of our innovative team.
Location The Children's Guild - Prince George's Campus  


Individual Education Program Coordinator

General Job Description: The Individual Education Program Coordinator will oversee all aspects of the special education IEP team process for the entire school population. They will ensure The Children's Guild operates in compliance with all state and federal regulations, special education data is collected and updated in a manner that meets all compliance expectations in accordance with specific state and/or LEA specifications

Education and Experience: Master's Degree and current Maryland State Department of Education teaching certificate in Special Education are required. Additional areas of concentration may include: elementary or secondary education. Advanced certification preferred with a minimum of 3 years teaching experience. Successful candidate will possess excellent oral and written communication skills, computer proficiency, and demonstrated ability to collaborate with diverse disciplines and individuals. Must have a minimum of 3 years experience in all aspects of the special education IEP Team process.

Accountability: This position reports to Principal.


  • Monitor compliance with special education processes and timelines across all programs.
  • Organize training for appropriate school personnel.
  • Oversight for IEP records
  • Organize training to assure compliance with federal and state special education regulations.
  • Consult with Admissions Director to ensure appropriate placement for students within the school programs for year round intake.
  • Provide instructional support to classroom teachers in overseeing the delivery of special education services.
  • Oversee all aspects of IEP development, diagnostic assessments and annual/triennial reviews.
  • Facilitate IEP process, information exchange, preparation and scheduling for IEP meetings.
  • Assure that instruction modifications are met during classroom instruction
  • Oversee the development, tracking, dissemination and proper implementation of IEP mandated accommodations for students during state testing events.
  • Oversee school responses to complaints or Due Process Hearings.
  • Work directly with parents, as needed to answer questions and ensue that all school actions are in compliance, and are in the interest of maximizing the student learning in the Least Restrictive Environment.
  • Knowledge of ED students, familiarity with curriculum and a variety of instructional strategies and assessment tools.
  • Provide informal assessment for new enrollments and work with the Admissions Director reviewing student packets and assuring proper placement in the fall.
  • Work closely with the teaching staff to make sure instructional modifications are in place.
  • Work closely with the Assistant Principal with IEP data collection and analysis of academic goals and objectives.
  • Participate in weekly administrative meetings upon request.
  • Demonstrate a high degree of flexibility.
  • Conduct pre-IEP meetings and review all IEP documents for accuracy and completion prior to IEP Team meetings.
  • Conduct staff development on IEP development and online IEP systems.
  • Act as principal's designee at all IEP Team meetings. In this role, assist the LEA representative in running the meeting, scheduling meetings, and ensuring compliance with IDEA and local and state requirements.
  • Communicate changes in expectations from LEA representatives regarding IEP development and act as the primary point of contact for LEA representatives.
  • PCM trainer.
  • Act as the School Test Coordinator (MD) and School Test Chairperson (DC) for all state assessments, including MSA, Alt MSA, HSA, Mod HSA, DC-CAS, and Alt DC-CAS. Responsibilities include assignment of test locations, file preparation and submission, test material ordering and inventory, shipping materials to and from vendors, and training of staff on test administration and security.
  • Act as point of contact at the school level for Measure of Academic Progress (MAP) assessments, including training of staff on test administration and security, data analysis, scheduling, file preparation and submission, and test location assignments.
  • Review all bus referrals and distribute signed copies to bus staff, school counselors, and records specialist. Communicate with LEA representatives and assistant principal on discipline and transportation meetings to address behavioral concerns.
  • Data entry for SWIS and Read 180 systems, updating with new staff and students as necessary. Communicate the Culture Card schedule and update the Culture Card attendance form as necessary.
  • Act as first staff member present in the mornings to turn off the alarm, check for any issues present on the alarm key pad, and generally open the building.
  • Work with school administration on key initiatives for the organization.
  • Attend administrative meetings and provide feedback on staff issues.


  • Knowledgeable about MSDE regulatory compliance.
  • Successful completion of the Pre-service Training Program
  • Successful completion and demonstrated competency with the prescribed behavior management program.

Workplace Conditions:

  • Committee representation as requested
  • Must have therapeutic options certificate
  • Assists team members in crisis intervention
  • Shared office space, e.g., team office
  • Evening meetings as requested
  • All other duties as requested

Position Requirements  

This position is currently not accepting applications.

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