Share Email Opening Title Foundation Event Administrative Coordinator   Category Fundraising / Foundation   Description This position functions as a resource for OV’s Resource Development and events staff assigned to perform administrative and event oriented tasks and accounting tasks, surrounding daily operational functions and event execution. As the Foundation Event Administrative Coordinator you will be responsible for accounting for the Foundation’s business and for coordinating with the Business Office all of the department outcomes. This is a unique position that marries customer service, accounting and event coordination knowledge, skills and abilities.. Daily cash deposit, logging and verification of all receipts. Log all deposits in the deposit spreadsheet including coding and brief description of the deposit. Maintain control over cash funds in the office and at all special events. Provide check copies to event managers Log all expectations with help of event managers – track and follow Assist Donor Database Manager with creating monthly management reports for cash, in-kind and pledges/commitments for review with Resource Development Department and reconciliation with Great Plains. Assist the Senior Staff Accountant to reconcile to the general ledger. Code and process accounts payable invoices and check requests Generate invoices with the direction of the Event Coordinator and set all invoices up in QuickBooks Review invoices processed for payment for proper coding, approvals and support. Prepare preliminary and final financial reports on special events with the Senior Staff Accountant. Generate Thank you letters within 24 hours of donation, including on-line donations When deposit is complete call all donors to thank them for their donation and make them aware that their check has been received Compile event summaries including 3 year comparisons as directed Supervisor check-in at events and troubleshoot if necessary. Responsible to make sure that there is a finance person present at all events. Prepare “Office in a Box” for events, including securing all credit card machines. Schedule all committee meetings and confirm with committee members their attendance. Keep on top of outstanding invoices from events with help of event manager, re-invoice if necessary. Track all in-kind donations including track all items booked and follow up on items not booked with all event managers Send out yearly asks for paper, porta potties, any reoccurring ask, we should only send out one not several throughout the year. Maintain organized files of: deposit backup, payables, in-kind donations, capital campaign pledges, legacy society, trusts and event related documents Performs other duties as assigned.   Position Requirements REQUIREMENTS • Initiative in prioritizing and sense of urgency • CRM Knowledge • Great Plains General Ledger Knowledge • Microsoft Office Word and Excel • 10 key typing experience EDUCATION AND EXPERIENCE • Bachelor's Degree in Business or related field and/or 5 years of general accounting experience. • Donor database management experience preferred. ABILITIES • Ability to sit for long periods at a computer, and periodically move about the office to operate miscellaneous office equipment. • Respond to common inquiries or complaints from customers, regulatory agencies or vendors of the business community • Effectively present information to top management.     Full-Time/Part-Time Full-Time and/or Part-Time   Shift Various Shifts   Rate of Pay Competitive   Exempt/Non-Exempt Exempt   Req Number ACC-15-00002   Open Date 10/13/2015   Location Oakey Campus   About the Organization Join Las Vegas' Favorite Charity! Here you can be proud to answer the question, 'Where do you work?' Opportunity Village (OV) is more than just a job; being a member of the OV team instills a sense of pride and purpose into your work week. Our motto for the people we serve is: Pride. Purpose. And a Paycheck. So it is no wonder that the same can be said for our employees who serve our clients. Aside from the satisfaction of participating in a community that extends beyond our campuses, OV also offers a wide array of additional benefits including: health, dental and vision insurance, retirement savings account, training and development opportunities and much more!   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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