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Title

HR Assistant 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Description

Job Title:  HR Assistant     

Employment Status: Full-Time

Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to perform routine administrative functions in support of the Human Resources Department. Follows established procedures and receives general guidance and direction to perform a variety of non-routine tasks with limited decision making responsibility. Some judgment is required to adapt procedures, processes and techniques to apply to more complex assignments.  Resolves most questions and problems, and refers new or unusual issues to a higher level.

Essential Duties and Responsibilities:

  • Support the director by performing a wide array of administrative duties including maintaining calendars, scheduling appointments, and preparing all documentation and materials needed for appointments and meetings.
  • Retrieve reporting data from the HRMS and use information to create excel spreadsheets.
  • Exceptional organizational and problem solving skills with the ability to recognize and appropriately handle highly sensitive and confidential material and information.
  • Act as first point of contact for calls and office visitors, taking and relaying messages, responding to requests for information, and provides information or directs calls/visitors to appropriate personnel.
  • Take notes during confidential meetings, transcribe discussion and submit to director for final review.
  • Administer the new hire onboarding process including sending out offer letters and new hire paperwork,  ensuring all paperwork is completed timely and accurately, processing all new hire forms including ESU’s, and entering employee information into HRMS system.
  • Notify other departments of new hires prior to hire.
  • Create employee badges and order employee business cards.
  • Process background checks.
  • Schedule annual and pre-employment drug testing for designated areas of the organization.
  • Communicate employee record changes to payroll and other areas of the organization as necessary.
  • Create and maintain employee personnel records.
  • Terminate employee files and records and notify appropriate areas of the organization.
  • Provides customer service to employees by answering questions regarding policies and procedures, completing verification of employment requests,
  • Process all subpoenas received by ACCESS.
  • Respond to all audit requests as required.
  • Perform general clerical work including typing, opening mail, copying, filing, maintaining and ordering office supplies
  • Operate as the OSHA rep for the HR department and participate in the Building & Safety meeting.
  • Operates standard office equipment and uses required software applications.
  • Performs other duties and responsibilities as assigned.
 
Position Requirements

Knowledge, Skills, and Abilities:

Knowledge of:

  • Basic concepts, principles and practices of Human Resources.
  • Intermediate client service skills with a commitment to exceeding expectations.

Skill in:

  • Operating standard office equipment and using required software applications, including Microsoft Office.
  • Previous HRMS experience preferred.

Ability to:

  • Ability to work independently and with a team.
  • Excellent verbal and written communication skills.
  • Effective time management skills and an ability to meet deadlines.
  • Ability to interact with all levels of the organization and with external candidates.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Ability to build relationships and work well across functions.
  • Proven ability to perform critical and often confidential tasks.
  • Must be detail-oriented with great follow-up skills and a quick learner with an ability to adapt easily to change

Educational/Previous Experience Requirements:

  • Minimum Degree Required:
  • Associates Degree   
  • Required Disciplines:
    •  Human Resources,  Business, or a related field)

~or~

  • 1+ year of work experience in the HR field highly preferred or any equivalent combination of experience, education, and/or training approved by Human Resources.

Licenses/Certifications:

  • Licenses/Certifications Required at Date of Hire:
    • None

Working Conditions:

Hours:            Normal business hours.  Some additional hours may be required.

Travel Required: none

Working Environment:         Climate controlled office environment.

 
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Location Main Office  
About the Organization ACCESS is dedicated to empowering and enabling individuals, families, and communities to lead informed, productive, culturally sensitive and fulfilling lives.

ACCESS has been serving the community for more than 40 years. Started by a group of volunteers in 1971 out of a storefront in Dearborn's impoverished south end, ACCESS was created to assist the Arab immigrant population adapt to life in the United States.

Today, ACCESS is the largest Arab American human services nonprofit in the United States. With eight locations and more than 100 programs serving metro Detroit, ACCESS offers a wide range of services to a diverse population.

ACCESS continues to honor its Arab American heritage while serving as a nonprofit model of excellence - an organization dedicated to community-building, focused on service to those in need, an advocate for cultural and social entrepreneurship, and the values of community service, health, education and philanthropy.
 

This position is currently not accepting applications.

To search for an open position, please go to http://AccessCommunity.appone.com



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