Share Email Opening Title Executive Administrative Assistant  Category Administration   Description Summary:  The Executive Administrative Assistant  will provide high-level confidential administrative support to executive members of the organization and handle a variety of administrative and clerical tasks including but not limited to conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements and scheduling meetings. Essential Duties and Responsibilities:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Essential duties and responsibilities include the following: Maintain executive calendars, coordinate/schedule meetings and make travel arrangements. Arrange conference calls, screen incoming calls and correspondence and responds accordingly. Liaison to the Board of Directors, record, transcribe and distribute minutes and resolutions of assigned Board Committee Meetings, and Team Meetings Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings. Acts as custodian of corporate documents and records. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Screens incoming calls and correspondence and responds independently when possible. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. Directs preparation and filing of corporate legal documents with government agencies to conform to statutes. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Other Responsibilities: Perform other related duties as required or assigned that are in the spirit of this job description and position as necessary for the Bank and the Department to function effectively. Supervisory Responsibilities: This job has no supervisory responsibilities. Education/Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; five years of related experience and/or training; or equivalent combination of education and experience. To perform this job successfully, an individual should have knowledge of Windows, Microsoft Office, Word Processing software; Spreadsheet software and Database software.     Location Admin Center, Wausau, WI   About the Organization At IncredibleBank, we believe in our employees, our customers, and the impact we make in our communities. When your name is Incredible, it's a lot to live up to! And we feel it. Because of that, we continually look to raise the bar, expect more out of ourselves and each other, break out of "traditional banking," and make our mark in an industry that needs a good shake-up! It's #HowWeIncredible   EOE Statement IncredibleBank is an Equal Opportunity Employer. We will consider applicants for our positions without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.   This position is currently not accepting applications. To search for an open position, please go to http://IncredibleBank.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Director of Loan Services and Investor Reporting in Wausau, WI Posted on: 4/17/2024 [Apply Now] Customer Experience Specialist in Merrill, WI Posted on: 3/26/2024 [Apply Now] Customer Experience Specialist in Wausau, WI Posted on: 3/20/2024 [Apply Now] Customer Experience Specialist in Weston, WI Posted on: 3/25/2024 [Apply Now]

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