Share Email Opening Title Executive Assistant  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description Job Title:  Executive Assistant Employment Status: Full-Time Job Summary: Under general supervision, uses advanced skills gained through training and experience to provide executive level assistance to senior leaders while ensuring the office is consistently run at optimal levels with the highest level of professionalism. Must be an analytical, technically savvy individual who posses the ability to have an immediate impact on the overall agency’s operations through their advanced administrative, organizational and communications skills. Essential Duties and Responsibilities: Support the executive by performing a wide array of administrative duties including maintaining calendars, scheduling appointments, coordinating travel, and preparing all documentation and materials needed for appointments, meetings, travel engagements, and expense reports. Retrieve data from various systems and spreadsheets to prepare reports, presentations and other written materials, to include editing the material for accuracy, format and arrangement of material. Review incoming correspondence and initiate responses as appropriate; route matters requiring action by staff and other organizations and follow up to ensure actions are completed appropriately. Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness, and advise writer of problems needing attention. Prepare and process documents and transactions, reviewing for accuracy and completeness, and update information and/or evaluate against policy. Act as first point of contact for calls and office visitors, taking and relaying messages, responding to requests for information, and provides information or directs calls/visitors to appropriate personnel. Create and/or maintain files, correspondence and reports for future reference.  Sorts, labels, files and retrieves documents, in a highly efficient and effective manner. Work with other areas of the organization on event planning for organizational events, board meetings, employee gatherings, public figure and other dignitary receptions, and other events as required. Obtain facilities and caterers, issue information or invitations, coordinate speakers and manage event budgets. Coordinate arrival and attendance timeline for key speakers and dignitaries. Functions as the liaison to the Board of Directors or National Advisory Board based on assigned functional area. Schedules meetings, prepares agendas, notices, minutes, and resolutions of the board meetings. Arranges conference calls as necessary. Exceptional organizational and problem solving skills with the ability to recognize and appropriately handle highly sensitive and confidential material and information. Manage, track and report on the status of operational projects. Establish excellent working relationships with business operations, facilities, IT, communications, internal staff, and external partners. May participates in the solicitation or corporate sponsorships for ACCESS annual dinner or other events based on assigned functional area. May maintain membership database for assigned function area. May manage renewal process and acknowledge new membership and generate membership cards. Performs other duties and responsibilities as assigned.   Position Requirements   Knowledge, Skills, and Abilities: Knowledge of: Knowledge of administrative procedures, filing and records management systems, forms design principles and other business procedures and terminology. Skill in: Operating standard office equipments and using required software applications including Microsoft Office, with expertise in Outlook, Excel, PowerPoint, and Word. Ability to: Partner with other functional areas in a positive manner to accomplish objectives, including attending meetings for independent projects to ensure appropriate completion. Ability to make independent decisions or solve problems by using logic to identify key facts, explore alternatives, and propose appropriate solutions. Excellent note-taking skills including summarization of meetings, action items needed, timeline, and appropriate follow up. Excellent written communication skills, such as the use proper grammar, spelling and punctuation when reviewing and/or editing documents for accuracy and completeness. Excellent verbal communication skills, demonstrated by the ability to speak clearly, concisely and effectively; listen to and understand information and ideas as presented verbally; and communicate information and ideas clearly. Work independently as well as collaboratively within a team environment. Organize and prioritize multiple tasks and meet deadlines. Must be able to exercise discretion and maintain confidential information. Establish and maintain effective working relationships at all levels of the organization. Educational/Previous Experience Requirements: Minimum Degree Required: Associates Degree Bachelor’s Degree preferred Required Disciplines: Business or related field ~or~ At least 5-7 years of progressively more responsible executive assistant experience or any equivalent combination of experience, education, and/or training approved by Human Resources. Licenses/Certifications: Licenses/Certifications Required at Date of Hire: None Working Conditions: Hours: Normal business hours, with additional work required after hours as needed to complete multitude of tasks. Travel required: none Working Environment: Climate controlled office environment.   Full-Time/Part-Time Full-Time   Number of Openings 1   Location Arab American National Museum   About the Organization ACCESS is dedicated to empowering and enabling individuals, families, and communities to lead informed, productive, culturally sensitive and fulfilling lives. ACCESS has been serving the community for more than 40 years. Started by a group of volunteers in 1971 out of a storefront in Dearborn's impoverished south end, ACCESS was created to assist the Arab immigrant population adapt to life in the United States. Today, ACCESS is the largest Arab American human services nonprofit in the United States. With eight locations and more than 100 programs serving metro Detroit, ACCESS offers a wide range of services to a diverse population. ACCESS continues to honor its Arab American heritage while serving as a nonprofit model of excellence - an organization dedicated to community-building, focused on service to those in need, an advocate for cultural and social entrepreneurship, and the values of community service, health, education and philanthropy.   This position is currently not accepting applications. 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