ACCOUNTABILITY: Broad position responsibilities will include being accountable under direction for the day-to-day functions related to administration of projects towards ensuring on time performance, superior quality and profitability. Be a secondary point of contact for customers, Natpro’s internal organization, Represented Manufacturers, vendors and suppliers as they relate to projects.
PRIMARY DUtIES OF RESPONSIBILITY: - Develop and maintain a superior knowledge of ERP computer systems, specifically Prophet 21
- Enter new orders in Prophet 21 system, release purchases and conduct a weekly review of priorities and progress on open project orders
- Provide reports indicating monthly status of orders
- Prepare, update and maintain order documentation files both electronically and physically
- Communicate with both the internal and external customers, and guarantee customer satisfaction by ensuring deadlines for deliveries are met
CORE AREAS OF RESPONSIBILITY Project Handover Administration Project Set-Up Vendor Document Requirement (VDR) - Prepare and maintain the order documentation files both electronically and physically
- Coordinate, monitor and update Client requests for orders and revisions of documentation
- Compile all documents in the Vendor Document Requirement and prepare Final Data Book (FDB) or the Manufacture Record Book (MRB) and send to the client in a timely manner
Bill of Material and Routing Set-Up - Create customized items and populate these and standard items into a Bill of Material (BoM)
- Create Routings in ERP for the production team to understand scope of work for fabrication and assembly
- Add new items to order as tasked by the engineer into ERP for an active SFC
Run Project Requirements Planning (PRP) and create demand for items on BoM - Coordinate with the buyer to order parts based on specifications by the Project Engineer
SFC (Shop Floor Control) Set-up - Create SFC package so that the shop can plan and commence work
- Resolve discrepancies in ERP System to close the SFCs
- Modify manpower hours requirement of the Production crew based on project
Monitor and Expedite - Monitor delivery of the items requested through proper coordination with the Shipping-Receiving Team.
- Troubleshoot problems on specifications in product orders, delayed delivery and other concern
- Conduct analysis and oversee administrative operation related to project planning and management process
Release drawings, SFCs and BoMs to the shop floor - BOMs, Routings, Drawings, hold points, Inspections, Forms, Special instructions
Complete SFCs and create packing slips - Ensure that the product is completed and put an order for the Shipping-Receiving Team to handle delivery
- Prepare the packing slip for the product to be shipped
General Office Administration - Administer work priority based on deadline and Project Manager Instructions
- Organize venue, materials, invitations and confirmations for meetings for the Project Team,
- Take meeting minutes, review items from previous meeting and monitor action items for timely closure
- Participate in annual inventory count
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- Better than average computer skills, specifically Excel, Word and Outlook,
- Background with ERP computer systems, specifically Epicor Prophet 21 is an asset
- The ability to work on multiple projects, and prioritize while meeting deadlines
- Excellent organizational skills, a self-starter who can work independently and as part of a busy team
- Understanding of the concepts of how a business unit functions
- Educational background in the administrative/project management field
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