Share Email Opening

Wedding Services Coordinator 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

The Wedding Sales Coordinator acts as a liaison with wedding clients and with internal stakeholder groups and departments (F&B, Lodging, Maintenance, Security & Parking, etc.) by effectively maintaining various communication skill sets. This is accomplished through administrative support, working on special projects as assigned and being proactive and responsive in a timely, friendly, tactful and professional manner. The right candidate with have an eye for detail, the ability to provide outstanding customer service and will have an outgoing personality. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Works closely with the Director of Sales, Director of Lodging and Catering Director. Maintains an active trace/follow-up system for all incoming inquiry calls and daily job duties.
  • Generates complete and correct daily event schedules and reader boards.
  • Prepares and stays current on weekly reporting (ie. weekly resume agenda).
  • Maintains the banquet event order book and event order distribution to all pertinent departments.
  • Must be fully versed in all banquet space, facilities and capabilities of competitive set
  • Keep filing system organized for all past groups
  • Attend and actively participate in all related meetings, including daily departmental meetings
  • Maintain excellent communication with internal team, keeping everyone fully informed of all problems or unusual matters so corrective action can be taken where appropriate.
  • Remain available to hotel colleagues via email while on property.
  • Become familiar with CATERING PRO computer program used for booking sales and catering groups. Utilize CATERING PRO system for accurate blocking of events, groups,traces, and generation of BEOs and create daily and weekly reports when needed
  • Generate Banquet Event Orders for internal events, organizing, copying and distributing as needed.
  • Generate Group Resumes for all hotel events
  • Work closely with Group Destination Coordinator to block lodging rooms for clients, check availability, secure rooms, enter room lists, etc.
  • Stay current on what is happening in the conference center and base facilities, including other events happening out of the Group Sales office
  • Maintain all weddng and social event supplies, replenishing as needed
  • Generate Food & Beverage Revenue reports and assorted market vision reports for related managers on a monthly basis
  • Upsell full compliment of resort activities such as Pump House Indoor Water Park, Ice Haus, golf, hiking, tram rides, etc
  • Work with Meeting Matrix room layout software to provide detailed visual confirmation for clients
  • The ability to be an energetic, personable and service oriented person is essential. Must be able to handle and prioritize multiple tasks, be detail oriented and a self-starter.
  • Must be forward thinking in order to anticipate the needs of clients, the Conference Sales Manager while being a good listener and a solution provider.
  • Other duties as assigned by supervisor, which could be directly related, or unrelated to original position.
Position Requirements

Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or general education degree (GED); or one to three months related
experience and/or training; or equivalent combination of education and experience. Previous
structured sales course a plus.

Must have a minimum of one year hotel convention service or catering sales experience.

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Strong bilingual reading, writing, and verbal communication skills is helpful.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills
To perform this job successfully, an individual should have knowledge of Property Management systems.
Certificates, Licenses, Registrations Must hold a valid Sate of Vermont Driver's License
and be eligible for enrollment as a driver on Jay Peak Resort's Commercial Automobile

Other Skills and Abilities
Excellent time management skills and ability to multi task
Attendance and punctuality are critical in this position
Must maintain neat and professional appearance
Must have the ability to stay calm and focused in the dealings with all clients either on the
phone or in person.

Other Qualifications
Strong selling and servicing skill set
Catering and banquet knowledge service knowledge
Ability to be flexible with the changing needs of the customer and hotel operations

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. Must frequently lift and/or move up to 30 pounds, and occasionally lift up to 50 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Resort Conditions This is a Winter Resort Area. It requires that work venus are varied, and in many cases include steep stairways, multi-level buildings and outdoor work areas, subject to very cold, sometimes wet or very sunny work sites. Some facilities are located at the base or bottom area and some are semi-remote and can only be reached by traveling via
chair lift(s), skis or snowboards. Walking surfaces are frequently frozen, sloped and slippery. Proper footwear is a must, indoors and out. Work days and hours, as well as the number of hours required will vary, with an emphasis on weekends and holidays.

Full-Time/Part-Time Full-Time and/or Part-Time  
Shift Various Shifts  
Seasonal / Year Round  
Perks / Benefits  
Number of Openings 1  
Location Jay Peak, Inc  

This position is currently not accepting applications.

To search for an open position, please go to


Other Jobs Within Same Category
Conference Sales Manager in Jay , VT
Posted on: 3/9/2018
[Apply Now]

Wedding Conference Sales Coordinator in East Burke , Vermont
Posted on: 11/15/2017
[Apply Now]

Other Jobs Within 60 Miles
Dishwasher in East Burke , Vermont
Posted on: 9/7/2016
[Apply Now]

Line Cook in East Burke , Vermont
Posted on: 3/20/2017
[Apply Now]

Banquet & Catering Head Chef in East Burke , Vermont
Posted on: 5/2/2017
[Apply Now]

Banquet Setup in East Burke , Vermont
Posted on: 8/4/2017
[Apply Now]

Bartender in Jay , VT
Posted on: 9/28/2017
[Apply Now]

Follow us

AppOne.comTM 1999-2017 HR Services, Inc.
Click here for technical assistance.