Email Opening Title Admin/Finance Assistant  Description JOB DESCRIPTION   JOB TITLE: Admin/ Finance Assistant GROUP: Administration SUPERVISOR: Operations Supervisor SALARY: $25/hr. ACCOUNTABLE TO: Operations Manager COVID-19 Requirements: All employees must have completed a COVID-19 vaccine series that has been authorized by the Food and Drug Administration (FDA) or by the World Health Organization (WHO) before beginning work. SCOPE OF WORK: The Urban League of Portland’s Admin/Finance Assistant provides administrative and operational support to the Finance and Administrative team. The position is fully responsible for a variety of day-to-day admin/ financial tasks, most importantly the organization’s procurement process, and other tasks such as filing, data entry, and reconciliation. The Admin/ Finance Assistant is an integral part in making sure our internal operations are running efficiently and accurately.   ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist and follow the complete procurement process making sure all Purchase Authorizations are complete, all purchases are made on time, track all purchases, and make sure all equipment, services are well accounted for and inventoried. Compiling, maintaining, and updating company records Managing the correspondence between Admin and external vendors, clients or other third parties Compiling and maintaining records of Admin and Finance business transactions Manage and oversee the agency’s inventory making sure every asset is accounted for and tracked through the inventory schedule Prepare the monthly credit cards packages for review Maintains and organizes all Vendor Files and documents Regularly checks and maintain record of necessary office supplies Communicate regularly with staff to help produce needed items and/ or reports Scan and File Admin and Finance documents as needed Assist in data entering deposits, budget, and other transactions into the Accounting Software May assist with mail distribution, answering telephones, and other clerical tasks as needed Performs other related duties as assigned EDUCATION AND EXPERIENCE: Associate’s degree in related field required. Prior related office experience preferred. PHYSICAL REQUIREMENTS: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.   About the Urban League of Portland: Established in 1945, the Urban League of Portland is one of the oldest African American service, civil rights, and advocacy organizations in the region. We are part of a network of over 80 National Urban League Affiliates across the country and are recognized as one of the leading voices for African Americans and others in Oregon and Southwest Washington. We are a key coalition-builder amongst other organizations, and work extensively with both traditional and emerging groups, the faith-based community, businesses, and other organizations, including those serving immigrants and refugees. The Urban League of Portland's mission is to empower African Americans and others to achieve equality in education, employment, health, economic security, and quality of life. Our programs include a distinctive blend of direct services, organizing, outreach, and advocacy. We offer workforce services, community health services, summer youth programming, senior services, meaningful civic engagement opportunities, and powerful advocacy. Equal Opportunity Statement: The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual orientation, marital status, mental or physical disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federal and state laws.   Position Requirements   Full-Time/Part-Time Full-Time   Salary $25 per hour   Close Date 1/4/2024   Open Date 12/4/2023   About the Organization ABOUT THE URBAN LEAGUE OF PORTLAND Established in 1945, the Urban League of Portland is one of the oldest African American service, civil rights, and advocacy organizations in the region. We are part of a network of over 90 National Urban League Affiliates across the country and are recognized as one of the leading voices for African Americans and others in Oregon and Southwest Washington. The Urban League of Portland's mission is to empower African Americans and others to achieve equality in education, employment, health, economic security, and quality of life. Our programs include a distinctive blend of direct services, organizing, outreach, and advocacy. We offer workforce services, community health services, summer youth programming, senior services, meaningful civic engagement opportunities, and powerful advocacy. BENEFITS Urban League of Portland offers wages that competitive and are evaluated annually and adjusted to remain commensurate with education and experience. We offer excellent benefits including 100% employer sponsored medical, vision, and dental coverage including a zero-copay plan for employees, plus 70% employer contribution to premiums for a zero-copay plan for additional insured. Additionally, we offer employer-paid short- and long-term disability, life and AD&D insurance, flexible spending account, 401K with 2% employer contribution (100% vested at time of eligibility), 12 paid holidays, and 15 days of paid time off (for the first year, which increases with tenure). EQUAL OPPORTUNITY STATEMENT The Urban League of Portland is an affirmative action and equal opportunity employer. All qualified employees and applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, age, sex, sexual orientation, marital status, mental or physical disability, or status as a Vietnam-era or special disabled veteran in accordance with applicable federa   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://UrbanLeagueofPortland.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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