Purchasing Agent 

SUMMARY: The Purchasing Agent at Open Door Community Health Centers (ODCHC) is responsible for supporting business operations by ordering products based on current inventory needs. The Purchasing Agent offers support for health centers and departments in purchasing for their site and helps identify shortages or excesses. This role is responsible for maintaining positive relationships with health center staff, vendors, and suppliers.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintains compliant with legal and federal procurement guidelines and ODCHC’s policies and procedures.
• Evaluates vendors based on price, reliability, capability, and previous transaction history.
• Receives packing slips from sites and verifies in purchasing software that products have been correctly received.
• Adds existing inventory items to site inventories as requested.
• Coordinates with managers to maintain inventory levels and to cover anticipated needs.
• Tracks orders and manages returns.
• Assures receiving’s are up to date and follows up with sites as needed.
• Helps train new site level purchasers.
• Assists with yearend inventories on site as needed.
• Provides back up departmental support as needed.
• Builds and maintains positive, long-term supplier relations.
• Other duties and responsibilities as designated by supervisor.

QUALIFICATIONS AND EXPECTATIONS:

• Ability to conduct product research, compile information, and make research based purchasing decisions.
• Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce.
• Ability to work as a member of a team and independently as needed.
• Ability to handle difficult or confrontational situations in a calm, consistent, and equitable manner.
• Excellent organizational and documentation skills.
• Strong research and analytical skills.
• Through understanding of purchasing procedures.
• Ability to write routine reports and correspondence.
• Ability to effectively represent ODCHC’s interests in the community and maintain effective working relationships among coworkers, public, private, and professional groups.
• Strong computer skills with specific aptitude in Microsoft Office Suite.
• Adheres to ODCHC’s policies and procedures.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in related field preferred.
• Two years of experience in a similar role; or an equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES: None.

SUPERVISION AND SUPPORT: The Purchasing Agent reports directly to the Purchasing Manager and is an integral member of the Facilities team.

PHYSICAL REQUIREMENTS: This is largely an office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.

• Ability to communicate via telephone, video, and/or in-person.
• Vision adequate to read documents, computer screens, forms.
• Ability to remain stationary for extended periods.
• Ability to lift, carry, or otherwise move up to 30 pounds.
• Ability to use keyboard and view computer screens for extended periods.
• Ability to travel locally and long-distance as needed.

Ability to move around offices and clinics as needed.

To search for an open position, please go to http://OpenDoorCommunityHealthCenters.appone.com