Title

Administrative Assistant 


Position Administrative Assistant  

Req Number ADM-21-00037  

Full-Time/Part-Time Full-Time  

Open Date 12/2/2021  

Description

SUMMARY:

Open Door Community Health Centers is looking for an Administrative Assistant to work in their Arcata Admin. Offices supporting the Operations team. This position requires a responsible, motivated self-starter who can multi-task projects and duties alone or as part of a team. The Administrative Assistant is responsible for administrative duties, which require high-level skills in the performance of secretarial support and project administration as requested by management and senior-level staff.

 

Position Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Relieves management and senior-level staff of projects and duties as directed.
  • Composes detailed reports, letters, memos, and other written communications to staff, outside agencies, and governmental organizations.
  • Organizes and maintains department files, confidential files, and various reports.
  • Receives calls and responds to inquiries.
  • Conducts research as necessary to complete special projects.
  • Gains and maintains a working knowledge of appropriate federal, state, local and clinic regulations as applicable to their department and supervisory staff.
  • Assembles materials from files and records for use in preparing reports, answering correspondence and inquiries, and carrying out various office functions.
  • Maintains excellent public relations with all clinic personnel, governmental agencies, and members of the community.
  • Provides light clerical support, such as invoicing and correspondence, as needed.
  • Adherence to ODCHC’s attendance policy.
  • Other duties and responsibilities as designated by supervisor.

QUALIFICATIONS:

  • Excellent interpersonal skills. Ability to establish constructive working relationships with all levels of employees in a staff of varied and diverse backgrounds.
  • Ability to effectively present information to and respond to questions from ODCHC staff and patients, community contacts, and the general public.
  • Ability to work as a member of a team in order to solicit input from other affected departments or individuals, communicate pertinent information to other team members, and support team decisions.
  • Ability to work efficiently unsupervised.
  • Excellent written and verbal communication skills.
  • Ability to read, analyze, and interpret complex documents.
  • Ability to multi-task and manage multiple complex duties and projects neatly, accurately, and completely.
  • Computer skills, including familiarity with designing and using databases and spreadsheets, word processing programs, and graphical and page layout software. Layout and graphic design skills.
  • Ability to calculate figures and amounts such as discounts, interest, percentages.

EDUCATION and/or EXPERIENCE:

  • High school diploma or GED.
  • Two years college or two years equivalent administrative support experience.
  • Experience with word processing, database, and spreadsheet software, including Office 2000. Familiarity with layout and graphic design software including Pagemaker and Claris Impact.

SUPERVISORY RESPONSIBILITIES:

NONE

PHYSICAL REQUIREMENTS:

  • Speaking and hearing sufficient to communicate effectively by phone or in person, at normal volumes.
  • Vision adequate to read correspondence, computer screen, forms, etc.
  • Good manual dexterity.
  • Ability to sit for extended periods of time.
  • Ability to use keyboard and view computer screen for extended periods of time.
 

EmpID None Specified 

supervisorUID None Specified 

AscUDF_RecruitmentInfo_PriorYearsofExpereince None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://OpenDoorCommunityHealthCenters.appone.com


 

 
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