Brooklyn Academy of Music Career Site

Facilities Manager (Brooklyn Academy of Music, Fort Greene)

Wed, 10 Mar 2010 20:19:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Facilities Manager. The Facilities Manager manages facilities maintenance and administrative personnel in order to ensure the efficient operation and maintenance of building-based internal and external equipment on the BAM campus in preparation for and during BAM performances and events. The Facilities Manager reports to the Director of Building Operations.

Responsibilities:

Supervise, assign, hire, evaluate and train unionized/non-unionized facilities service personnel
Develop and implement work rules and procedures for maintenance and administrative staff
Inspect general maintenance conditions and overall cleanliness of BAM facilities on a daily basis
Resolve daily BAM HVAC and Custodial based complaints within a timely and cost efficient manner
Work with other BAM departments to ensure that events and daily work proceed as smoothly as possible
Interpret collective bargaining agreements, conduct and/or attend disciplinary hearings
Negotiate facilities service agreements and contracts
Review current budget reports and develop Building Operations based short-term and long-term budgets
Lead intradepartmental meetings and attend interdepartmental meetings
Provide the Director of Building Operations and the Executive Vice President with regular updates on existing, pending, upcoming projects and issues
Solicit and analyze bids; Supervise service vendors, outside service contractors and work with consultants
Purchase building and maintenance supplies and equipment
Arrange interoffice relocations and renovations
Ensure compliance with applicable federal, state and local laws, regulations and/or BAM policy
Function as Director of Building Operations in his/her absence
Assist Capital Projects staff to ensure that proposed equipment will operate efficiently and can be properly maintained after installation

BAM Summer Internship Program 2010 (Brooklyn Academy of Music, Fort Greene)

Thu, 25 Feb 2010 16:22:00 GMT

BAM summer internships generally run 12-20 weeks between June and August (timing may vary by department)

Current openings (as of 2/23/10)

BAMart

Assist with research and development of visual art exhibitions and initiatives, art sales and collection management; general office support including mailings, database management and other administrative tasks.
Special requirements: Familiarity with contemporary visual arts with an interest in performing arts. Graduate students preferred.
Hours per week: 20 hrs.

BAM ARCHIVES

Processes BAM Archives collections
Library of Archives Graduate Student
Hours per week: 10-15

BAM CINEMATEK

Intern will assist with operations, research, special events, marketing, outreach and communications as it relates to the BAM Cinematek.
Special requirements: Light lifting, as well as occasional evenings and weekend hours are required.
Hours per week: Up to 20

EDUCATION and HUMANITIES

Intern will be working on implementing arts-in education programs for K—12 students and families and Artist Talks for adult audiences for the 2008- 2009 season. Special requirements: intern should have a strong interest education or arts management.
Hours per week: 20—30

FISCAL INTERN

The intern will assist with fiscal aspects of the entire fundraising division, including gift-processing & acknowledgements, budgeting, reconciliation and financial reporting.
Hours per week: 15 hrs

GOVERNMENT & COMMUNITY AFFAIRS

Assist with research and maintenance of government and community contact lists
Distribute outreach materials & cultivate community liaisons.
Hours per week: 20

GRANTS (DEVELOPMENT)

The intern will assist with any/all aspects of institutional funding, including writing proposals, reports and gift acknowledgments, prospect research, gift coding, preparing supplemental materials for funders, and other grants related tasks. Special
Requirements: Excellent writing skills; ability to multi-task and work in a fast-paced, high volume environment.
Hours per week: up to 30

INDIVIDUAL GIVING (Development):

Intern will learn techniques and strategies for soliciting and cultivating individual donors of contributing $1,500—$50,000 annually; generate mass mailings; and write acknowledgement letters.
Hours per week: 3

Copy Editor (Brooklyn Academy of Music, Fort Greene)

Thu, 11 Feb 2010 13:58:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a part-time Copy Editor who will provide the Marketing & Communications staff with proofreading copy, copyediting, fact checking, drafting text, and trafficking projects when needed. This position reports to the BAM Publications Manager.

Responsibilities:

Proofreading and copyediting for BAM marketing & communications division, including publication, marketing, website, and press materials
Read and correct copy onscreen and on page for grammar, punctuation, spelling, accuracy, and BAM style
Fact-checking and research
Input corrections using InDesign and Word
Some copywriting

Marketing & Audience Development Coordinator (Brooklyn Academy of Music, Fort Greene)

Wed, 03 Feb 2010 13:23:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Marketing & Audience Development Coordinator to promote BAM’s diverse programs including mainstage, music, family, literary, senior, student, community, and other events to targeted audiences. This person will also contribute to BAM’s efforts to be a community leader and a leading international arts organization. The Marketing & Audience Development Coordinator reports to the Director of Marketing.

Responsibilities:

Develop and implement marketing plans for BAMcafé Live, Senior Cinema, literary/storytelling programs, Live in HD programs, community events, student cultivation initiatives, etc.
Project manage the creation and distribution of print and digital marketing materials (including postcards, posters, ads, emails, signage, cinema slides, merchandise, etc.) - creating timelines, messaging/ positioning, copywriting/editing, working with design team and departments, proofing, gaining approvals.
Work with vendors/media to make media buys, negotiate rates, and ensure timely delivery of materials.
Maintain and balance budgets for each of the programs for which responsible.
Initiate outreach/grassroots efforts with community and target audiences to sustain existing audiences and cultivate new audiences
Manage the creation of all marketing inserts (for BAMbill program book) including building schedules, copyediting, working with design on ad production, proofing, approvals, sending final artwork to print, and coordinate distribution with Theater Management.
Improve and increase visibility of BAM venues and services to potential rental clients. Provide basic marketing needs for rental events.
Organize and execute offsite marketing events, such a MetroTech, Brooklyn Book Festival, Student Rush events at local universities, etc.
Oversee the campus ambassador program by recruiting and managing student BAM enthusiasts to promote BAM programs to fellow students.
Coordinate/traffic digital media assets between the Marketing, Design, and Digital Media departments.
Assist the Director of Marketing with seasonal brochures and branding campaigns.
Support marketing team members with their projects as necessary
Manage special projects, programs, and events as they arise

Cinematek Print Trafficker (Brooklyn Academy of Music, Fort Greene)

Wed, 03 Feb 2010 13:12:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a part-time Print Trafficker who will provide administrative support for ongoing Cinematek initiatives. This position reports to the BAM Cinematek Program Associate.

Responsibilities:

Be fully responsible for print trafficking and informing and working closely with BAM staff on a daily basis.
Explore different shipment options to find cheapest solutions for shipping.
Carry prints from the stage door to the cinema.
Help the curator with research to locate prints and to book films with distributors, studios and archives.
Send out daily box-office reports and working invoices and purchase orders.
Keep the Cinematek database of films shown up to date.
General office duties including filing, word processing and proof reading.

Sponsorship Coordinator (Brooklyn Academy of Music, Fort Greene)

Tue, 02 Feb 2010 00:00:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Sponsorship Coordinator to provide support in all areas of the Sponsorship department, in order to meet or exceed BAM’s annual corporate fundraising goal of over $3,000,000. The Sponsorship Coordinator reports to the Director of Sponsorship.

Responsibilities:

Coordinate execution of sponsorship benefits contracts (ticket orders, acknowledgement, on-site promotions, etc.) by communicating directly with sponsors and various BAM units
Develop and write grant and sponsorship proposals
Draft sponsorship benefits contracts
Research corporate prospects via web and print articles
Cultivate donor relationships through correspondence, including writing and sending thank-you letters for all corporate contributions, create sponsorship result reports
Coordinate BAM Corporate Membership programs
Obtain and send sponsor signatures and process all sponsorship contracts
Handle and code all incoming payments from BAM’s sponsors
Track the budget for the department and process purchase orders by communicating with both outside vendors and BAM units
Assist Sponsorship Manager to supervise the quality of work produced by Sponsorship Intern
Coordinate BAM Monthly Ticket Raffle Program
Coordinate “BAMbucks” program
Assist in planning small sponsor related special events (sponsor outings, receptions, etc.)
Act as a host to visiting sponsors at face-to-face meetings, opening night receptions, Galas, and miscellaneous events; occasionally “meet and greet” at the Patron Table on performance nights
File paperwork, maintain office organization and other administrative duties as assigned

Accounts Payable Administrator (Brooklyn Academy of Music, Fort Greene)

Tue, 19 Jan 2010 14:10:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Accounts Payable Administrator to process all vendor invoices and payments in a timely fashion. The AP Administrator will provide customer service to vendors and BAM’s managers in order to accurately resolve payment issues and disputes. The Accounts Payable Administrator reports to the Accounting Manager.

Responsibilities:

Enter invoices and expense coding into the accounting system
Manage two computerized check runs per week (includes: run payment reports, issue checks, secure appropriate authorizations, and distribute payments)
Reconcile invoices against vendor statements to ensure all expenses are in system
Act as liaison for vendors to follow up on status of invoices and to ensure timely payments
Add expense coding to institutional invoices and distribute for departmental review
Reconcile credit card statements as needed
Maintain Accounts Payable files and records
Prepare Credit Applications
Process Annual 1099-MISC forms
Assist with year-end audit & inspections of Accounts payable activity
Special Projects as directed by the Accounting Manager
Assist other members of the department with audit or other finance related projects

BAM Spring 2010 Internship Program (January-June 2010) (Brooklyn Academy of Music, Fort Greene)

Fri, 09 Oct 2009 15:57:00 GMT

BAM spring internships generally run 12-20 weeks between January and June (timing may vary by department)

Current openings (as of 2/23/10)

GOVERNMENT & COMMUNITY AFFAIRS

Assist with research and maintenance of government and community contact lists

Distribute outreach materials & cultivate community liaisons.

Hours per week: 20

BAM ARCHIVES

Processes BAM Archives collections

Library of Archives Graduate Student

Hours per week: 10-15

College Student Volunteers (Campus Ambassadors) (Brooklyn Academy of Music, Fort Greene)

Fri, 14 Aug 2009 14:58:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks several local university students to work as a team to coordinate and raise awareness of BAM programming at their universities. The Campus Ambassadors report to the Manager and Administrator of the program.

Responsibilities:

•· Picking up postcards, brochures, posters from BAM

•· Distributing BAM materials at relevant on- and off-campus locations

•· Coordinating and updating BAM promotions with campus communications (i.e. student newsletters, campus email groups, etc)

•· Word-of-mouth promotion of BAM brand and events

•· Meet with BAM advisor monthly to discuss projects and experiences