Brooklyn Academy of Music Career Site

Events Supervisor (Brooklyn Academy of Music, Fort Greene)

Wed, 18 Aug 2010 17:12:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Events Supervisor that is responsible for oversight of BAM programming and rental events as assigned and shall manage event contracts, budgets, and logistics.

Responsibilities:

Develop and manage the budget for each assigned project. Contain costs within budget estimates. Collect and maintain all supporting budget documentation, report financials and explain/account for variances. Interface with Finance Department as needed to ensure smooth execution of payments and financial close-out of projects.
Write contracts for assigned projects as required. Negotiate financial and administrative terms of each contract in the best interest of BAM and the overall project. Administer the contract to ensure all parties fulfill the terms and conditions.
Communicate timely and clearly with other departments whose involvement is required to execute events.
Supervise and facilitate each event as needed, including being on site for the set up and performance or event.
Provide general support on other projects for the General Manager or Executive Vice President as assigned.
Assist with Rentals phone line and email box.
General clerical work (photocopying, filing, faxing, mailing/shipping, etc)

Individual Giving Coordinator (Brooklyn Academy of Music, Fort Greene)

Tue, 17 Aug 2010 17:12:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Individual Giving Coordinator to coordinate fundraising, cultivation and stewardship efforts for the Producers Council of BAM in order to meet annual fundraising goals.

Responsibilities:

In accordance with the solicitation matrix, coordinate direct mail, web, onsite and tele fundraising campaigns for BAM Producers Council membership, included but not limited to renewal, acquisition, copywriting, and benefit fulfillment.
Manage donor acknowledgments and ensure timely delivery of all membership materials.
Coordinate and mail invitations and manage RSVP lists.
Coordinate Producers Council cultivation events and stewardship opportunities.
Identify mid- and high-level donor prospects and drive donor upgrades.
Work at member events and establish relationships with donors
Coordinate production of departmental print materials in cooperation with the Design Department.
Assist in preparation of weekly, monthly, and annual reports
Assist in coordination of activities for BAM’s young professional group Generation Advance
Act as customer service representative for Producers Council inquiries and issues.
Work in conjunction with the Individual Giving Assistant.

Ticket Services Representative (Part time) (Brooklyn Academy of Music, Fort Greene)

Wed, 11 Aug 2010 09:14:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks Part-time Ticket Services Representatives for its busy Ticket Services department. It is the responsibility of the Ticket Service Representative to provide customer service and ticket fulfillment to BAM’s customers.

Answer, screen and direct incoming phone calls (Provide information, take phone orders and BAMBus reservations, transfer to other departments as appropriate
Process to completion subscription, single and group ticket orders (received by phone, fax, web and mail)
Respond to ticket related customer complaints and problems
Participate in database maintenance
Maintain departmental filing system
Work with Box Office, Patron Services, Communications and Artists Services and group sales operations to facilitate fulfillment of ticket orders and customer service.
Other duties as assigned

Facilities Manager (Brooklyn Academy of Music, Fort Greene)

Tue, 10 Aug 2010 16:45:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Facilities Manager. The Facilities Manager manages facilities maintenance and administrative personnel in order to ensure the efficient operation and maintenance of building-based internal and external equipment on the BAM campus in preparation for and during BAM performances and events. The Facilities Manager reports to the Director of Building Operations.

Responsibilities:

Supervise, assign, hire, evaluate and train unionized/non-unionized facilities service personnel
Develop and implement work rules and procedures for maintenance and administrative staff
Inspect general maintenance conditions and overall cleanliness of BAM facilities on a daily basis.
Resolve daily BAM HVAC and Custodial based complaints within a timely and cost efficient manner
Work with other BAM departments to ensure that events and daily work proceed as smoothly as possible
Interpret collective bargaining agreements, conduct and/or attend disciplinary hearings
Negotiate facilities service agreements and contracts
Review current budget reports and develop Building Operations based short-term and long-term budgets
Lead intradepartmental meetings and attend interdepartmental meetings
Provide the Director of Building Operations and the Executive Vice President with regular updates on existing, pending, upcoming projects and issues
Solicit and analyze bids; Supervise service vendors, outside service contractors and work with consultants
Purchase building and maintenance supplies and equipment
Arrange interoffice relocations and renovations
Ensure compliance with applicable federal, state and local laws, regulations and/or BAM policy
Function as Director of Building Operations in his/her absence
Assist Capital Projects staff to ensure that proposed equipment will operate efficiently and can be properly maintained after installation

Assistant Facilities Manager (Brooklyn Academy of Music, Fort Greene)

Thu, 05 Aug 2010 21:45:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Assistant Facilities Manager to manage building maintenance, security and repair personnel in order to ensure safety and the efficient operation of internal and external equipment at the Harvey Theater in preparation for and during performances and events. The Assistant Facilities Manager reports to the Facilities Manager.

Responsibilities:

Supervise, assign, hire, evaluate and train non-unionized BAM building service personnel at the Harvey Theater and other BAM campus locations
Attend all Harvey Theater events, including night and weekend events
Develop and implement work rules and procedures for part-time maintenance and part-time security staff
Resolve daily BAM campus HVAC and Custodial based complaints and complete work requests in a timely and cost efficient manner
Work with other BAM building departments to ensure that their events and daily work proceed as smoothly as possible
Negotiate building service agreements and contracts
Review current budget reports and develop Building Operations based short-term and long-term budgets
Lead intradepartmental meetings and attend interdepartmental meetings
Provide the Facilities Manager and the Director of Building Operations with regular updates
Supervise service vendors, outside service contractors and work with consultants
Purchase building and maintenance supplies and equipment
Arrange interoffice relocations and renovations
Solicit and analyze bids from service contractors
Ensure compliance with applicable federal, state and local laws, regulations and/or BAM policy

Patron Services Assistant (Part time) (Brooklyn Academy of Music, Fort Greene)

Thu, 05 Aug 2010 15:04:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a part time Patron Services Assistant to establish a positive, direct relationship between BAM and its critically important patrons, providing ticket fulfillment and specialized customer service. The Patron Services Assistant reports to the Patron Services Manager.

Must be able to work evenings and weekends

Responsibilities:

Fulfill patron requests via phone, fax, and email. This includes: taking tickets orders, tracking responses to invitations for BAM Galas and other special events, taking membership contributions/renewals, and tracking patron reservations for the BAMcafé and BAMbus.
Manage all correspondence with regard to Bam Patron Ticket Confirmation receipts on a weekly basis
Maintain communication with donors, both written and oral, to confirm attendance to performances and special events, and follow-up on any pending ticket transactions.
Distribute tickets for every main stage performance at the Patron Table and troubleshoot any patron issues
Help determine the allocation of house seats for patrons based on past, current and predicted demand and availability
Determine patron seating for performances and special events. Assist in gala seating process
Create and disseminate event guest lists and reservations for the BAMcafé
Assist in organizing and coordinating mailings for patron priority ticket sales periods
Facilitate reconciliation of ticket inventory and income with the Box Office daily
Assist with special events including opening night parties, galas and dinner parties
Maintain updated information and donor-related files in database

Special Events Coordinator (Brooklyn Academy of Music, Fort Greene)

Mon, 26 Jul 2010 17:14:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Special Events Coordinator to coordinate or co-supervise 60+ annual special events. The Special Events Coordinator reports to the Director of Special Events.

Responsibilities:

Develop and create print materials, invitation lists, and mailings by working with Design staff, outside vendors, and partner organizations
Coordinate and hire vendors (in-house and outside) for event-specific tasks
Conceptualize event design/structure, including creating event timelines, delegating responsibilities, and supervising event volunteers
Negotiate event contracts and Letters of Agreement with Sponsors/Partners/Vendors while coordinating with Sponsorship and other departments for fulfillment of contractual obligations
Create and adhere to event budgets and process expenses/payments through Fiscal
Assist in the organization and execution of annual Galas, including development of print materials, soliciting ticket and table purchases, and organization of logistics and vendor relationships
Solicit cash and in-kind donations for events while managing sponsorship contacts and acting as liaison with the Sponsorship department
Track event attendance via Tessitura and by working closely with Patron Services, including developing invitation extractions, populating accounts, and running reports
Act as liaison for other departments planning events

Vice President of Development (Brooklyn Academy of Music, Fort Greene)

Mon, 19 Jul 2010 16:49:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks a full-time Vice President of Development. The VP of Development directs all aspects of BAM’s private fundraising as well as providing institutional and strategic leadership pertaining to development, as part of the executive leadership team

The Vice President of Development reports to the President.

Responsibilities:

Recruit, hire, train, retain and lead a team of development professionals with appropriate donor cultivation, sponsorship, individual giving, membership, event coordination and grant writing skills and experiences; establish work plans, performance goals and objectives for each team member;
Oversee all aspects of annual fundraising, from goal-setting and strategy through solicitation, negotiation, confirmation, recognition, collection of funds, and audit
Facilitate collaboration between direct reports so that short- and long-term goals, including projections, forecasting, applications, reports, and scheduling are timely, accurate, and fully represent the institution’s programs and agreed-upon fundraising strategy/approach
Encourage use of customer/donor relationship software (Tessitura) according to industry best practices
Serve as principal fundraising liaison to all board members including the Board Development committee
Provide executive-level direction in fulfilling the mission of BAM as it relates to fundraising and development; including strategies to grow fundraising capacity
In collaboration with the President, develop a systematic fundraising plan that addresses the needs and concerns of each prospective donor segmented by type, level and fund; plans for research, identify prospects, cultivate, solicit and recognize;
Engage in direct donor solicitations as appropriate and most effective with support of BAM staff, the President and members of the Board
Aggressively implement a structured program for fostering strong relationships with targeted individual and institutional donor constituencies
Maintain ongoing donor-prospect cultivation program on evenings of performances; Further develop BAM’s direct response and corporate sponsorship activities
Oversee board members’ participation in various board committees and evaluate such participation, recommending changes and additions
In collaboration with the President and executive committee of the board, seek out and cultivate future BAM and BET board members and board leaders.
Seek out opportunities to increase diversity at all levels in the division

BAM Fall Internship Program 2010 (Brooklyn Academy of Music, Fort Greene)

Tue, 01 Jun 2010 16:26:00 GMT

BAM internships run 12—20 weeks from August 2010 until December 2010 (timing may vary by department)

(Current as of: 8.12.10)

BAM ARCHIVES

Processes BAM Archives collections
Library of Archives Graduate Student
Hours per week: 10-15

EDUCATION and HUMANITIES

Intern will be working on implementing arts-in education programs for K—12 students and families and Artist Talks for adult audiences for the 2008- 2009 season. Special requirements: intern should have a strong interest education or arts management.
Hours per week: 20—30

GENERAL MANAGEMENT

Help with the day to day operations in a fast paced, busy environment. Intern will be involved with various programs. Tasks may include sending and chasing contracts, collecting information for house programs, doing purchase orders, reconciliations, filing, generating sales reports, data entry, serving as a production assistant, assisting with ticketing, as well as general administrative tasks.
Special Requirements: We're looking for an arts administration grad student if possible. Past experience working for an arts institution is preferable.
Hours per week: 15-20

GOVERNMENT & COMMUNITY AFFAIRS

Assist with research and maintenance of government and community contact lists
Distribute outreach materials & cultivate community liaisons.
Hours per week: 20

HR Intern

Provide Administrative Support to the HR Team
Processing Unemployment Claims and Worker’s Compensation
Conducting Verification of Employment
Filing, faxing, copying
20 hours per week
Must have a demonstrated interest in HR (e.g. education or experience)

Facilities Manager (Brooklyn Academy of Music, Fort Greene)

Wed, 10 Mar 2010 20:19:00 GMT

Responsibilities:

Supervise, assign, hire, evaluate and train unionized/non-unionized facilities service personnel
Develop and implement work rules and procedures for maintenance and administrative staff
Inspect general maintenance conditions and overall cleanliness of BAM facilities on a daily basis
Resolve daily BAM HVAC and Custodial based complaints within a timely and cost efficient manner
Work with other BAM departments to ensure that events and daily work proceed as smoothly as possible
Interpret collective bargaining agreements, conduct and/or attend disciplinary hearings
Negotiate facilities service agreements and contracts
Review current budget reports and develop Building Operations based short-term and long-term budgets
Lead intradepartmental meetings and attend interdepartmental meetings
Provide the Director of Building Operations and the Executive Vice President with regular updates on existing, pending, upcoming projects and issues
Solicit and analyze bids; Supervise service vendors, outside service contractors and work with consultants
Purchase building and maintenance supplies and equipment
Arrange interoffice relocations and renovations
Ensure compliance with applicable federal, state and local laws, regulations and/or BAM policy
Function as Director of Building Operations in his/her absence
Assist Capital Projects staff to ensure that proposed equipment will operate efficiently and can be properly maintained after installation

College Student Volunteers (Campus Ambassadors) (Brooklyn Academy of Music, Fort Greene)

Fri, 14 Aug 2009 14:58:00 GMT

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks several local university students to work as a team to coordinate and raise awareness of BAM programming at their universities. The Campus Ambassadors report to the Manager and Administrator of the program.

Responsibilities:

•· Picking up postcards, brochures, posters from BAM

•· Distributing BAM materials at relevant on- and off-campus locations

•· Coordinating and updating BAM promotions with campus communications (i.e. student newsletters, campus email groups, etc)

•· Word-of-mouth promotion of BAM brand and events

•· Meet with BAM advisor monthly to discuss projects and experiences